Accountant II
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Accountant II
Salary
$50,624.05 - $58,217.00 Annually
Location
VA 23510, VA
Job Type
Permanent Full-time
Job Number
13467
Department
General Services
Division
Parking
Opening Date
09/08/2025
Closing Date
9/18/2025 11:59 PM Eastern
Description
Benefits
Questions
Description
Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.
The City of Norfolk's Parking Division is an enterprise fund, which falls under the Department of General Services. The Parking Division operates over 19,000 public parking spaces located in 14 garages, 10 lots and more than 500 on street metered parking spaces.
This position reports to the Enterprise Controller and is integral to the daily operations of our accounting functions with a strong emphasis on accounts payable, expense reporting, cash management, and vendor relations. The incumbent will supervise other accounting staff members and ensure smooth and efficient management of financial operations. In addition, this position will play a key role in system implementations and process improvements to support the finance department's goals. The position is responsible for managing and optimizing the City's procurement processes within the ERP platform. The incumbent will work closely with cross-functional teams to ensure seamless integration of procurement activities, enhance efficiency, and drive cost savings.
This role requires a deep understanding of best practices related to procurement and contract solicitation/administration, strong analytical skills, and requires considerable knowledge of contract management and administration principles and practices involving the preparation of specifications and technical requirements; pricing and performance evaluations; and various solicitation methodologies, milestone plans and systems workflows.
The Parking Division's Finance unit promotes a culture of high performance and continuous improvement that values learning and a commitment to quality. To this end, the position is responsible for oversight and correction of transactions; development of financial tools; analyzing financial transactions, trends, cost, expenditure and revenue information, producing and maintaining complex analytical reports and spreadsheets; and adhering to and monitoring financial deadlines. Decision-making involves assisting with the development of operational policies and procedures, providing direction to lower-level staff in the execution of accounting and operational tasks, and ensuring quality control activities.
The position performs journey-level accounting, financial analysis, and/or grant administration, including overseeing and correcting transactions, developing financial tools, maintaining and monitoring financial portfolios, setting up and maintaining accounts, preparing correspondence, maintaining the general ledger, ensuring compliance with financial practices, procedures and deadlines, etc. The role demonstrates a high-level of acumen in professional communications (oral and written), data analysis, presentations, building business partnerships and conflict resolution is essential. This position has extensive contact with internal and external stakeholders, business vendors, and the public.
Essential Functions
Reviews and evaluates departmental accounting systems; designs and, with supervisory approval, implements new systems for recording transactions. Collaborates with departmental managers to ensure timely and accurate receipt of necessary data.
Prepares, reviews, maintains, and/or submits complex accounting, financial, and analytical reports, spreadsheets, records, and documentation. Processes checks, purchase cards, invoices, and other financial materials. Maintains databases and online systems; researches and analyzes financial transactions, trends, expenditures, and revenues; and provides recommendations based on findings.
Performs professional accounting duties, including maintaining the general ledger, analyzing financial data, preparing and submitting journal entries, and managing capital project accounts, fixed asset schedules, and financial statement reporting.
Analyzes and maintains financial statements and schedules by reviewing the general ledger and making necessary adjustments.
Interprets departmental needs for narrative and statistical financial reporting. Develops report formats and timelines to meet those needs and ensures the availability of accounting data for reporting purposes.
Researches and analyzes vendor account statuses. Conducts periodic audits of parking lease tenant accounts, ledgers, and government reports. Prepares account adjustments in both manual and computerized records, annotates records to explain changes, and reconciles account balances by cross-referencing source documents.
Manages vendor billing, including auditing for accurate coding.
Collaborates with senior management to gather technical information for developing contract scopes, specifications, and bid requirements for acquiring goods, services, and equipment.
Assists with reviewing vendor and supplier payment requests for completeness and compliance with contract and purchasing requirements. Manages the bi-weekly payment disbursement process from planning through approval.
Maintains the Parking Division's contract database, tracking financial and operational needs, contract status, terms, performance, and related fiscal information.
Maintains relationships with key vendors to resolve billing issues and discrepancies.
Oversees expense reporting and Bank of America credit card reconciliation, ensuring compliance with policies, proper documentation, and accurate expense coding.
Supervises and provides guidance to the Accountant I and/or Accounting Technicians, ensuring timely and accurate task completion.
Assists with or leads the monthly Accounts Payable close, including processing accruals and managing the monthly close checklist.
Assists with cash forecasting and bank reconciliations.
Collaborates with internal teams and departments to enhance operational efficiency, streamline processes, and contribute to the development of accounting procedures.
Develops and maintains procurement reports, dashboards, and key performance indicators (KPIs) to support decision-making. Monitors procurement data to identify trends, improvement opportunities, and cost-saving initiatives.
Supports procurement projects, including system upgrades, process improvements, and implementation of new functionalities.
Participates in staff meetings to discuss emerging issues and challenges. Offers solutions and serves as a technical expert on accounts payable and vendor database systems.
Evaluates financial statements, vendor invoices, and expenditure budgets to ensure accurate recording and reconciliation. Calculates shortages and verifies computations for accuracy.
Provides excellent customer service by responding to inquiries and complaints from the public, agencies, and City departments.
Assists with special projects and performs other related duties as assigned by management.
Education/Experience
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Required:
One (1) year of experience.
Preferred Experience:
Possession of a bachelor's degree from an accredited college or university in accounting, finance, or a closely related field.
Three (3) years of governmental accounting experience
Three (3) years of supervisory experience.
Three (3) years of outstanding accounts receivable collections experience.
Knowledge Of:
Desktop computer applications related to the work such as Microsoft Office Suite (Word, Excel, PowerPoint), PowerBI, and other related applications and systems. Knowledge of and experience with the City's parking and financial systems is highly desirable.
Principles and practices of generally accepted accounting principles (GAAP), including procedures, systems, financial reporting, and methods of reporting.
The principles and practices of governmental accounting.
Arithmetic and statistical principles and practices as commonly applied in the accounting field
The application of data processing techniques to the maintenance of accounting records.
Strong expertise in ERP Supply Chain and Procurement module configuration and management.
Excellent analytical and problem-solving skills, with the ability to interpret complex data and provide actionable insights.
Proficiency in data analysis tools and techniques, including Excel and ERP reporting functionalities.
Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
Detail-oriented and highly organized, with the ability to manage multiple priorities and meet deadlines.
Knowledge of procurement of best practices and industry trends.
Experience with process improvement initiatives and project management is a plus.
Ability To:
Supervise the work of technical and clerical staff engaged in maintaining and reviewing accounting records.
Prepare clear, concise, and complete statistical, financial and other written reports and correspondence, expressing ideas clearly regarding revenue billing and collection requirements.
Keep accurate financial records and maintain accessible filing system and database administration.
Identify problems, evaluate alternatives, and arrive at logical decisions, often in tense situations.
Interpret ordinances, rules and regulations fairly and impartially,
Direct and coordinate the work activities of a large support staff.
Understand and follow complex oral and written instructions.
Express ideas effectively, both orally and in writing.
Establish and maintain effective working relationships with associates and the public.
Additional Information & Requirements
Work Schedule:
Monday - Friday, 8:00am - 5:00pm, 40 hours per week
Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant's school of enrollment must be an accredited institution.
NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job @type.
Non-City
Positions listed with a job @type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
I understand and will answer the following supplemental questions completely and thoroughly.
02
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
03
Please select the highest level of education you have completed.
High School Diploma/GED
Vocational/Technical
Associate's degree
Bachelor's Degree
Master's Degree or higher
04
Please indicate how many years of experience you have in developing and processing reports and presenting information to stakeholders.
Less than 1 year of experience
1-3 years of experience
3-5 years of experience
Over 5 years of experience
05
Please indicate how many years of experience you have with managing invoices and accounts payable reconciliation tasks.
Less than 1 year of experience
1-3 years of experience
3-5 years of experience
Over 5 years of experience
06
Please indicate how many years of customer service experience you possess.
Less than 1 year of experience
1-3 years of experience
3-5 years of experience
Over 5 years of experience
07
Please indicate how many years of experience you have in providing guidance to team members on accounts payable related functions.
Less than 1 year of experience
1-3 years of experience
3-5 years of experience
Over 5 years of experience
08
Please indicate how many years of experience you have developing, managing and measuring vendor service contracts.
Less than 1 year of experience
1-3 years of experience
3-5 years of experience
Over 5 years of experience
09
Please indicate how many years of experience you have compiling, organizing, and reporting data.
Less than 1 year of experience
1-3 years of experience
3-5 years of experience
Over 5 years of experience
10
Please indicate your level of experience using Microsoft Office Programs (Word, Excel, PowerPoint, and Outlook).
No experience
Limited experience
Intermediate experience
Expert experience
11
Do you understand that this position is classified as "Essential" during weather and other emergency events? This means that you are expected to work when the city is closed during weather and other City designated emergencies.
Yes
No
12
Do you have the legal right to work in the United States and, upon employment, can you provide documentation to verify this?
Yes
No
13
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
14
Are you a current or previous City of Norfolk employee?
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
15
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
Required Question
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