Defense Engines and Services Administrative Specialist

GE Aerospace • Lynn, MA • 7h ago

Job Description Summary

The Defense Engines and Services Administrative Specialist is responsible for providing general administrative support for the GE Aerospace Defense Engines and Services Vice President. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills.

Job Description

Essential Responsibilities:

Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements.

Provides a bridge for smooth communication between the leader's office and internal & external departments; Able to maintain credibility, trust and support with senior management.

Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary.

Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity.

May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events including Air Shows.

Develop and prepare agendas for various organization meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis.

Maintain filing and records management systems and other office flow procedures which may be confidential.

Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints

Helps support community responsibility events/activities.

Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests.

Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources.

Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date.

Minimum Required Qualifications :

High school diploma / GED

Minimum of 5 years' experience as an executive administrator, preferably within a large global organization.

Desired Experience and Characteristics :

Knowledge of general office management and current computer/office communications technologies; Proficient in Microsoft Software: PowerPoint, Word, Excel and Outlook.

Able to run reports in Excel, Access, Business Objects and other data gathering programs. Input and update data into Oracle databases.

Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly.

Effective time management and organizational skills; able to balance multiple priorities.

Able to effectively interact and communicate with senior level management, corporate contacts and external customers.

Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail.

Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency.

Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses.

This role requires access to U.S. export-controlled information. Therefore, for applicants who are not U.S. lawful permanent residents, U.S. Citizens, or have been granted asylee or refugee status (i.e., not a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3), otherwise known as a U.S. Person), employment will be contingent on the ability to obtain authorization for access to U.S. export-controlled information from the U.S. Government.

Additional Information

GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRights\10\20.pdf) . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No

GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Similar Jobs

Customer Service Associate

Walgreens • Somerville, MA • 1h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

1h ago

Go to Apply

Customer Service Associate

Walgreens • Brookline, MA • 1h ago

Management & Administrative

1h ago

Go to Apply

VAR Sales Manager

Cornerstone onDemand • Boston, MA • 6h ago

Management & Administrative

Manager, Channel & VAR Alliances - Americas Role Overview The Manager, Channel & VAR Alliances - Americas will play a key role in growing and supporting Cornerstone's Value-Added Reseller (VAR) and channel partne...

6h ago

Go to Apply

Sales Manager (Part Time) - 24H210

Carter's/OshKosh • Cambridge, MA • 6h ago

Management & Administrative

If you are a CURRENT Carter's employee, do not apply via this external application. Search "Browse Jobs" in Workday to apply internally. Love what you do. Carter's Careers. As a Part Time Sales Manager, you will be the f...

6h ago

Go to Apply

2026 Executive Associate Program - Institutional Services, First Line Risk

M&T Bank • Boston, MA • 7h ago

Management & Administrative

Overview: The Executive Associate Program is designed for 2nd year MBA students who seek to accelerate their career within M&T Bank. Program hires will undergo an immersive leadership experience designed to develop l...

7h ago

Go to Apply

Operations Manager

CVS Health • Sudbury, MA • 14h ago

Management & Administrative

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care. As the nation's leading health solutions compan...

14h ago

Go to Apply

Operations Manager

CVS Health • Sudbury, MA • 14h ago

Management & Administrative

14h ago

Go to Apply

Senior Growth Marketing Manager

Robert Half • Boston, MA • 15h ago

Management & Administrative

Description Senior Growth Marketing Manager with 5+ years of proven experience in a SaaS company needed for a full-time, fully onsite position with our client in Boston. Must be able to work fully onsite in Boston. Must...

15h ago

Go to Apply

Technical Marketing Manager

Red Hat • Boston, MA • 15h ago

Management & Administrative

The Technical Marketing Manager exercises judgment to work independently on routine assignments, prioritizing tasks to deliver content and collateral that support technical sales enablement. This role creates scalable as...

15h ago

Go to Apply

Executive Marketing Manager I

IBM • Cambridge, MA • 15h ago

Management & Administrative

Introduction A career in IBM Software means you'll be part of a team that transforms our customer's challenges into industry-leading solutions. We are an infinitely curious team, always seeking new possibilities, and ded...

15h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.