Construction Office Coordinator

Robert Half • Oceanside, CA • 1d ago

Description

The Construction Office Coordinator will play a key role in supporting field operations and office administration. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Coordinate daily office operations and support project managers and field staff.

Maintain project documentation including contracts, permits, change orders, and RFIs.

Schedule and track inspections, deliveries, and subcontractor activities.

Assist with payroll processing, timesheet collection, and job costing.

Manage inventory and order supplies for job sites and office.

Communicate with clients, vendors, and subcontractors professionally and promptly.

Support accounting with invoice processing and expense tracking.

Ensure compliance with safety and regulatory requirements.

Maintain organized filing systems (digital and physical).

Requirements

3+ years of experience in construction administration or office coordination.

Strong knowledge of construction terminology and documentation.

Proficiency in Microsoft Office Suite and construction management software (e.g., Procore, Buildertrend).

Excellent communication and interpersonal skills.

Ability to multitask and prioritize effectively.

Bilingual (Spanish/English) preferred but not required.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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