Administrative Assistant

Robert Half • Canandaigua, NY • 2d ago

Description

Administrative Support

Manage and maintain department schedules, including meetings, workshops, and events

Organize and prepare documents, presentations, and reports for faculty and administrators.

Handle email correspondence, phone calls, and inquiries from students, parents, and staff in a timely and professional manner.

Data Management

Maintain and update student, staff, and department records using CRM software or database software as needed

Compile data for reports, ensuring accuracy and compliance with institutional and regulatory standards.

Event Coordination

Assist with planning school events such as parent-teacher conferences, open houses, or graduation ceremonies.

Oversee logistical arrangements, including room bookings, catering, and materials preparation.

Resource Management

Order and manage office supplies, textbooks, and other educational materials.

Coordinate with internal departments or external vendors to maintain smooth operations for academic programs.

Support Student and Faculty Needs

Act as a liaison between faculty, students, and administrative departments.

Address day-to-day operational issues, ensuring faculty and students have everything they need for productive learning.

Compliance & Documentation

Assist with accreditation requirements, audits, and grant documentation.

Ensure department practices align with institutional policies and educational regulations.

Requirements

Proven experience as an Administrative Assistant or in a related role

Proficiency in Microsoft 365, CRM software, and advanced Excel

Strong organizational and time-management skills, with the ability to prioritize tasks effectively.

Excellent written and verbal communication skills.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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