Accounts Payable Specialist

Aston Carter • Des Plaines, IL • 22h ago

Job Description:

As an Accounts Payable Specialist, you will be responsible for managing and processing vendor invoices, employee expense reports, and cash disbursement vouchers into the accounting system. You will play a crucial role in maintaining accurate accounts payable files and supporting the Finance Department during audits.

Responsibilities:

Batch and input vendor invoices, employee expense reports, and cash disbursement vouchers into the accounting system.

Review, audit, code, and post invoices, identifying unallowable costs per guidelines.

Maintain accounts payable files and related spreadsheets and reports on a daily, weekly, and monthly basis.

Record monthly general ledger journal entries for account distributions.

Prepare monthly accounts payable adjusting entries and year-end accruals.

Research and resolve discrepancies in monthly vendor statements and invoices.

Support project managers, general accounting, purchasing, and accounts receivable with accounts payable-related matters.

Provide year-end audit support to the Finance Department.

Perform other duties as assigned.

Qualifications:

High School Diploma required; Associate or Bachelor's degree preferred.

1-4 years of full-cycle accounts payable experience

Strong attention to detail

Experience in Excel and any accounting software

Attention to detail and high level of accuracy.

Knowledge of accounts payable principles, processes, and audit standards.

Proficiency in Microsoft Office Applications, especially Excel and Outlook.

Strong analytical and problem-solving skills.

Strong data entry skills with a high level of accuracy.

Organized, a team player, and able to handle diverse tasks simultaneously.

Ability to adapt to changing priorities.

Strong verbal and written communication skills.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Des Plaines,IL.

Application Deadline

This position is anticipated to close on Sep 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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