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District Justice Judicial Line Staff Clerk
GENERAL DESCRIPTION
This is moderately complex clerical and secretarial work involving interaction with the general public and litigants or others involved in the district court process, as well as typing/word processing, accounting, office organization and processing documents in a variety of functions.
ESSENTIAL REQUIREMENTS, DUTIES AND RESPONSIBILITIES
A District Justice Judicial Line Staff Clerk must be reliable, resourceful and fully able to fulfill responsibilities that ensure professional and efficient operations.
THE PRIMARY DUTIES OF THIS POSITION ARE TO PERFORM AND/OR ASSIST IN THE FOLLOWING:
Maintenance of filing systems and records/bookkeeping;
Preparation and approval of subpoenas and hearing notices;
Preparation and approval of DL-38s, pre-warrants and arrest and bench warrants;
Scheduling of hearings and trials through contacts with attorneys, officers and others;
Professional and secure processing of mail, to include restricted and certified/issue receipts;
Interaction with the public and court-related officials through face-to-face contact, telephone, and other means of communication;
Courteous and reliable response to inquiries from the public, litigants, attorneys, law enforcement officials and others;
Preparation of daily bank deposits and certain mail documents;
Processing of expungement requests;
Entering of complaints/citations and other information or data in computer files/records;
Preparation of monthly reports;
Balancing of District Court checking account/printing of checks;
Ordering of supplies and management of petty cash fund;
Maintenance of tickler system and reports;
Opening and closing of office;
Other duties as assigned or requested.
GENERAL RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED, TO PERFORM AND/OR ASSIST IN THE FOLLOWING:
Ability to become familiar with criminal and civil procedures;
Keyboarding skills for processing of documents including, but not limited to, civil litigation, landlord/tenant matters, traffic citations, non-traffic offenses, as well as criminal and accounting procedures;
Filing, accounting, reviewing and compliance with computer-generated reports;
Docketing of all cases filed in the court, as well as scheduling of hearings and trials within the procedures of the rules of court;
Ability to maintain strict confidentiality of information;
Training and guidance of others for routine secretarial responsibilities;
Ability to work independently within standard operating procedures and legal requirements;
Availability to attend training opportunities and skills enhancement events.
QUALIFICATION REQUIREMENTS
KNOWLEDGE AND ABILITIES:
Able to maintain strict confidentiality;
Ability to become familiar with criminal and civil procedures;
Ability to file, accounting, and reviewing and compliance with computer generated reports;
Must be able to multi-task;
Ability to work independently within standard operating procedures and legal requirements;
Ability to use time management skills;
General knowledge of various office equipment.
EXPERIENCE AND TRAINING:
High School diploma or equivalent, including at least one typing/keyboarding course, required;
Additional experience/education/training preferred;
Computer skills, to include word processing, required (Microsoft Word preferred);
Previous experience with District Justice's office or legal practice/law enforcement preferred;
Effective written and verbal communication skills;
Effective time management, organizational and problem solving skills;
Effective interpersonal and conflict resolution skills;
Willingness to attend trainings related to job position.
PHYSICAL REQUIREMENTS:
Ability to lift light storage boxes (20 lbs.);
Ability to work under and meet deadlines;
Ability to sit for extended periods of time;
Ability to frequently stand and walk;
Normal manual dexterity and hand-eye coordination;
Corrected hearing and vision to normal range;
Verbal communication.
ADDITIONAL REQUIREMENTS:
Possession of a valid Pennsylvania driver's license.
HOURS:
Monday -- Friday 8:30am -- 4:30pm with 1 hour for lunch
35 hour work week; Overtime as needed and approved by direct supervisor.
