Administrative Assistant

Aston Carter • Rockville, MD • 2h ago

Job Title: Administrative Assistant

Job Description

As an Administrative Assistant for the Applications Team, you will serve as both an internal and external point of contact for administrative and data entry support. You will manage high-volume data entry and organization tasks using the LIS system, which is a software application used in medical laboratories. In addition, you will provide excellent customer service, supporting new client and portal registrations while ensuring all updates are complete. This role also involves maintaining and cleaning up data as needed, answering and forwarding phone calls, and responding to inquiries courteously.

Responsibilities

Serve as an internal and external point of contact for administrative and data entry support.

Perform high-volume data entry and organization tasks using the LIS system.

Provide customer service to support new client and portal registrations and ensure updates are complete.

Maintain and clean up data as needed.

Answer, screen, and forward incoming phone calls.

Respond to inquiries in a courteous and helpful manner.

Complete other administrative duties as assigned.

Essential Skills

Minimum of 3 years of high-volume data entry or administrative assistant experience in a corporate office environment.

Proficiency in data entry, Microsoft Office, and similar software.

Familiarity with LIS systems or similar software.

Typing speed of at least 50 words per minute.

Strong customer service skills, particularly in client and portal registration support.

Self-starter with strong interpersonal and problem-solving skills.

Attention to detail with a high level of accuracy.

Ability to exercise sound judgment.

Additional Skills & Qualifications

High School diploma or equivalent.

Experience in the medical industry is preferred.

Motivated and takes initiative.

Able to work collaboratively with all levels of staff.

Seeks to learn and apply new skills and knowledge.

Work Environment

The position is based in Montgomery County, ideally for local candidates. The role is within an office environment located on the 4th floor, separate from the lab area. Typical work hours are from 9 AM to 5 PM, with a 30-minute break. The team culture is casual and friendly, with a strong focus on employee development and accountability. The company offers excellent benefits, including a 401K with solid matching and comprehensive health benefits. The environment encourages movement within the company and hosts quarterly events such as picnics and March Madness.

Job Type & Location

This is a Contract to Hire position based out of Rockville, Maryland.

Pay and Benefits

The pay range for this position is $16.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rockville,MD.

Application Deadline

This position is anticipated to close on Sep 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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