Administrative Assistant

Aston Carter • Irvine, CA • 2h ago

Job Title: Administrative Assistant - Title/Insurance Administrator

Job Description

We are seeking an Administrative Assistant to support both our title and insurance departments in maintaining a seamless workflow. The ideal candidate will possess excellent communication skills, attention to detail, and a willingness to learn in a dynamic, fast-paced environment. Proficiency in Spanish is preferred.

Responsibilities

Manage incoming titles for new deals.

Follow up with sellers and brokers for titles that have not been received.

Coordinate with customers to arrange next steps for title work and follow up on title status.

Collaborate with the title team to send paperwork to requested locations.

Learn and utilize the automated system for mass follow-up attempts.

Manage insurance claims from inception to payment.

Update internal systems with claim status.

Follow up with adjustors on the status of claims and provide required documents.

Create payoffs for insurance payouts.

Coordinate with third-party shops on repair claims.

Create payoffs for repossession accounts.

Essential Skills

Administrative support experience.

Proficiency in Microsoft Suite, particularly Excel.

BA Degree.

1+ year of experience in an administrative setting.

Additional Skills & Qualifications

Experience in the automotive industry is a plus.

Experience with title research and documentation is advantageous.

Customer service and clerical skills.

Strong attention to detail.

Willingness to learn and adapt to new systems and processes.

Work Environment

This position is 100% onsite with a start time of 7:30 am for an 8-hour shift, including a half-hour lunch break. The team consists of approximately 30 employees. The corporate headquarters are located in Norwalk, supporting a subsidiary in California. The company is experiencing significant growth, having undergone two acquisitions this year, and offers a stable environment with opportunities for career advancement.

Pay and Benefits

The pay range for this position is $20.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irvine,CA.

Application Deadline

This position is anticipated to close on Sep 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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