Administrative Assistant

Olsson • North Kansas City, MO • 2d ago

North Kansas City, MO

Company Description

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities, and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us - and will continue to allow us - to grow. The result? Inspired people, amazing designs, and projects with purpose.

Job Description

We are seeking a detail-oriented and organized Administrative Assistant to provide essential office support to our North Kansas City office. In this role, you will handle a variety of tasks that contribute to the efficient operation of our office. Your responsibilities will include responding to inquiries from both internal and external sources with standard correspondence, and directing inquiries to the appropriate individual or department as needed. You will manage data by collecting, reviewing, and updating it, as well as retrieving company records upon request and preparing records for archiving.

Additionally, you will greet visitors professionally, maintain visitor logs, and ensure a welcoming atmosphere. Handling phone calls and ensuring accurate and prompt message delivery will also be part of your duties. Moreover, you will coordinate and organize meetings, travel arrangements, and other activities to ensure smooth scheduling and logistics.

Qualifications

Responsibilities Include:

Assisting with front desk tasks such as answering and directing phone calls and mail preparation

Collecting, reviewing, and updating data to ensure accurate record keeping

Scheduling and coordinating meetings

Communicate and meet deadlines for timely completion of administrative tasks

Ability to drive for business purposes to off-site locations, including pickups and deliveries of documents, supplies, or other materials

You bring to the team:

0-3 years' experience in an administrative role preferred

Excellent communication and relationship building skills

Ability to contribute and work well on a team

Proficient in Microsoft Office Suite products

Strong attention to detail and process-driven

Additional Information

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we're here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you'll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you'll:

Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)

Engage in work that has a positive impact on communities

Receive an excellent 401(k) match

Participate in a wellness program promoting balanced lifestyles

Benefit from a bonus system that rewards performance

Have the possibility for flexible work arrangements

Please note: The benefits listed above apply to full-time employees. If you're applying for an internship, you can learn more about internship-specific offerings and experiences at Olsson by visiting https://www.olsson.com/internships .

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

Olsson understands the importance of privacy and is committed to protecting job applicants' personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the "CCPA"), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.

For more information about the @types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Noticehere (https://www.olsson.com/privacy-policy) .

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