Administrative Assistant

Kimley-Horn • Pleasanton, CA • 19h ago

Overview

Kimley-Horn is looking for an Administrative Assistant to join our team in Pleasanton, California (CA)! This is an in-office position.

Responsibilities

Assist with word processing including formatting, revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents

Assist with producing plans, project manuals, and reports

This can consist of copying, printing, binding, filing, and scanning documents

Assist with reviewing invoices

This can consist of reviewing rates against contract rates, subconsultant invoices, and support in preparing progress reports

Assist with subconsultant contract coordination and eventually reviewing and execution of contracts.

Compile meeting agendas, minutes, and other miscellaneous documents

Proactively manage Outlook calendars (meetings/call scheduling)

Book travel arrangements and manage expense reports

Support the office's monthly invoicing activities

Partner with other administrative staff firm leaders

Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors

Order supplies

Maintain and upkeep production rooms, supply rooms, and common areas

Assist with event planning and coordination

Run occasional errands

Qualifications

4+ years in a corporate/professional environment in an Administrative role

Strong verbal and written communication skills (grammar/proofreading)

Strong proficiency in MS Office Suite

Professional, organized, client-oriented, and deadline driven

Proven ability to maintain confidentiality

Able to anticipate needs and manage competing priorities

Positive team player with commitment to quality

Self-starter who can thrive in an environment where leaders often travel off site serving clients

Contract management and billing experience preferred

Graphics and PowerPoint skills preferred

Salary Range: $65,000-$80,000

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!

Key Benefits at Kimley-Horn

Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.

Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.

Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.

Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.

Professional Development: Tuition reimbursement and extensive internal training programs.

Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/19878/administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)

Share on social media

Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Posted Date 12 hours ago (9/3/2025 12:38 PM)

ID 2025-19878

Education High School Diploma/GED

Discipline/Focus Admin Support Production

Similar Jobs

Operations Manager-CA

CVS Health • Concord, CA • 2h ago

Management & Administrative

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care. As the nation's leading health solutions compan...

2h ago

Go to Apply

Operations Manager

ABM Industries • Mountain View, CA • 2h ago

Management & Administrative

Overview The Operations Manager will assume ownership for all contracted services for a high-profile Fortune 500 Company and will be expected to deliver an exceptional customer experience. This position will be responsib...

2h ago

Go to Apply

Customer Service Representative – HYBRID

IronCladplus • Fremont • 3h ago

Management & Administrative

Job Posting: Customer Service Representative – Remote at IronCladplus Job Description Are you passionate about helping people and solving problems? We’re looking for a Customer Service Representative (CSR) to join our dy...

3h ago

Go to Apply

^Engineering Program Project Manager - 5885916

Accenture • Walnut Creek, CA • 8h ago

Management & Administrative

Accenture Flex offers you the flexibility of local fixed-duration project-based work powered by Accenture, a leading global professional services company. Accenture is consistently recognized on FORTUNE's 100 Best Compan...

8h ago

Go to Apply

^Engineering Program/Project Manager - 5885918

Accenture • Mountain View, CA • 8h ago

Management & Administrative

As an Accenture Flex employee, you will apply your skills and experience to help drive business transformation for leading organizations and communities. In addition to delivering innovative solutions for Accenture's cli...

8h ago

Go to Apply

^Engineering Program/Project Manager - 5885918

Accenture • Walnut Creek, CA • 8h ago

Management & Administrative

8h ago

Go to Apply

^Engineering Program Project Manager - 5885917

Accenture • Walnut Creek, CA • 8h ago

Management & Administrative

8h ago

Go to Apply

^Engineering Program Project Manager - 5885917

Accenture • Mountain View, CA • 8h ago

Management & Administrative

8h ago

Go to Apply

^Engineering Program Project Manager - 5885916

Accenture • Mountain View, CA • 8h ago

Management & Administrative

8h ago

Go to Apply

CRM Marketing Manager

TEKsystems • Pleasanton, CA • 10h ago

Management & Administrative

Location for this role is Pleasanton, California and candidate will need to be onsite 4 days a week. Our Client is seeking a CRM Marketing Manager that will lead the development and execution of comprehensive marketing s...

10h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.