Administrative Assistant

Robert Half • Harpursville, NY • 2d ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Harpursville, New York. This Contract-to-Permanent position offers an opportunity to contribute to various administrative and accounting functions while working in a dynamic office setting. Ideal candidates will have strong organizational skills and a proactive approach to managing tasks.

Responsibilities:

Welcome and assist visitors professionally, ensuring a positive experience.

Receive incoming deliveries and maintain a clean and organized office environment.

Perform general clerical duties such as filing, document preparation, and correspondence.

Support accounts payable processes by handling invoices and payment records.

Enter and manage data accurately across various systems and platforms.

Assist in preparing bid documents and obtaining competitive quotes.

Conduct inventory checks and generate detailed reports for the controller.

Review and analyze weekly purchase activities, providing summaries for management.

Oversee fleet management tasks, ensuring operational efficiency and compliance. Requirements - Experience with accounts payable and general accounting tasks.

Proven administrative experience in a detail-oriented office setting.

Strong ability to manage multiple timelines and prioritize effectively.

Proficiency in data entry and using office software.

Excellent organizational and communication skills.

Ability to perform inventory checks and generate accurate reports.

Familiarity with preparing bid documents and obtaining quotes is a plus.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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