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Administrative Assistant - LifeLink Transition Clinic

Roper St. Francis • North Charleston, SC • 1d ago

Thank you for considering a career at Roper St. Francis Healthcare!

Scheduled Weekly Hours:

Work Shift:

Days/Afternoons (United States of America)

Location:

LifeLink Transition Clinic located at 5133 Rivers Ave. North Charleston, SC 29406

Schedule:

Hours per Week:

Job Summary :

The Administrative Assistant supports at least one Director and may support other Physician Leaders, Directors and/or Managers as requested. This position coordinates multiple calendars/schedules and acts as a liaison between internal and/or external contacts; location may require Board/Conference Room calendar coordination, organization and stocking, as well as department safety, maintenance coordination and ordering of supplies; planning and coordination of travel arrangements; coordination and scheduling of internal and external meetings and events, creating agendas, and documenting meeting notes/minutes; assisting with expense reporting and balancing credit card statements with receipts; creation of presentations and reports; handling tele/videoconferencing equipment; and handling time and attendance. This position requires contact and interaction with Board Members and Committees, as necessary. This role requires the ability to communicate effectively and professionally with all levels of the organization, as well as assist in patient compliments/complaints, distribution, tracking and communicating service recovery.

Minimum Qualifications **:

Education** : High School diploma or equivalent (GED) required.

Experience: Three years of administrative/secretarial work experience required.

Licensure/Certification: Some positions may require a current South Carolina driver's license.

Primary Source Verification : Not applicable

Knowledge/Skills: Proficient with the latest versions of Microsoft Office, Outlook, Windows, Word, Excel, PowerPoint. Ability to utilize tele/videoconferencing equipment. Excellent verbal and written communication skills with all levels of the organization. Must possess the ability to organize and handle multiple tasks simultaneously.

Other: Must maintain strict confidentiality of work related information. If SCDL is required, must be insurable under the Roper St. Francis Healthcare vehicle insurance plan, which will be verified by reviewing licensure and driving record.

Contacts : Requires the ability to work well with individuals including but not limited to: patients, customers, teammates, physicians, etc.

Work Demands/Environment :

Frequent sitting. Frequently requires long periods of working at a computer. Intermittent walking, standing, stooping, bending. May require lifting or moving items up to 25 lbs. Frequent use of finger/hand dexterity. Constant communication (talking, listening, etc.). Must be able to speak clearly. Corrected hearing and vision to normal range. No exposure to blood, body fluids or tissue. Possible exposure to infectious materials, communicable diseases and/or other conditions common to a healthcare environment. Normal office environment. Requires work under stressful conditions, deadlines, and/or irregular hours. Ability to read, comprehend, focus on attention to detail, work efficiently and effectively. May be required to travel and/or work out of different facilities/locations.

JOB DUTIES AND RESPONSIBILITIES % OF TIME

Supports Director(s) and Physician Leader(s)/Manager(s), as directed, by providing administrative support such as answering telephones, distributing mail, managing calendars; may include Board/Conference Room calendars; coordinating and arranging detailed travel plans and itineraries to include airfare, car, hotel, restaurant for professional conferences or meetings with Roper St. Francis; arranges programs, events and conferences, including catering and occasionally coordinating speakers; prepares memoranda, correspondence, PowerPoint presentations for a variety of meetings, site and departmental purposes. Provide support for budgeting process, check requests, report creation/distribution, ordering and stocking supplies for department and Board/Conference Room(s), ad hoc and reoccurring team meetings agendas/minutes, etc.

50%

Assist with workforce issues such as maintaining teammate rosters/departmental files, organizing team-based events and special recognition, licensure requirements, interview coordination/onboarding assistance for new hires, maintain/update/disseminate departmental policies, etc.

20%

Organize/coordinate special projects

20%

In patient care areas, may assist with patient/customer/physician satisfaction by resolving by resolving straightforward issues. For more complicated matters - research/gather background on complaints/issues to assist leadership in resolution and follow-up.

10%

Performs other job duties and responsibilities as required.

Roper St. Francis Healthcare is an equal opportunity employer.

Many of our opportunities reward* your hard work with:

Comprehensive, affordable medical, dental and vision plans

Prescription drug coverage

Flexible spending accounts

Life insurance w/AD&D

Employer contributions to retirement savings plan when eligible

Paid time off

Educational Assistance

And much more

*Benefits offerings vary according to employment status.

Department:

Ambulance Services - RSF Ancillary Services

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@RSFH.com .

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