Sr. Administrative Assistant

Robert Half • Del Mar, CA • 1d ago

Description

Are you an experienced administrative professional with a heart for supporting impactful work? Can you navigate a fast-paced environment with ease while managing multiple priorities? Our client, a mission-driven organization in the nonprofit industry, is looking for a dedicated and detail-oriented Sr. Administrative Assistant to join their team. This role is ideal for someone who thrives on providing top-notch support and wants to make a real difference in the community.

Key Responsibilities:

Provide high-level administrative support to leadership and teams within the organization.

Manage executive calendars, coordinate travel arrangements, and prepare detailed itineraries.

Serve as the central point of contact for internal and external stakeholders, including board members, donors, and community partners.

Assist with the preparation of meeting materials, presentations, and agendas, and ensure prompt follow-up on action items.

Manage incoming communications, including emails and phone calls, and respond on behalf of leadership where appropriate.

Coordinate and support special events, donor meetings, and community engagement initiatives.

Assist in organizing and maintaining organizational records, reports, and sensitive documentation.

Streamline office workflows by identifying opportunities to increase efficiency and implementing process improvements.

Research and gather data to support grant applications, fundraising initiatives, and strategic planning.

Provide mentorship or guidance to junior administrative staff as needed.

Requirements

Proven experience as a Sr. Administrative Assistant or similar role, preferably within the nonprofit sector.

Strong organizational and multitasking abilities, with a demonstrated ability to prioritize and meet deadlines in a fast-paced setting.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like Microsoft Teams or Zoom.

Excellent written and verbal communication skills.

Experience working with donor databases or nonprofit CRM software is a plus.

Ability to maintain discretion and handle confidential information with care.

Self-starter with a proactive mindset and a passion for supporting mission-oriented work.

Bachelor's degree in business administration, communications, or a related field is preferred but not required.

What's Offered:

Competitive compensation commensurate with experience.

The chance to make a tangible impact in an organization focused on improving lives and communities.

Opportunities for growth and ongoing professional development.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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