Administrative Assistant, FES

South Middlesex Opportunity Council • Framingham, MA • 4h ago

Summary: The Family Services Administrative Assistant will support the Co- Directors of Family shelters with a variety of tasks to ensure the smooth operations of the entire Emergency Assistance Shelter portfolio. Job duties include coding and processing invoices, coordinate client transportation, order supplies and assist with other duties assigned?

Why Work for SMOC?

Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.

Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.

Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees.

403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.

Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.

Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.

Primary Responsibilities:

Process and code all incoming invoices for all shelter properties using Microx system?

Effectively track all utility costs for each property - Run weekly reports in the Efforts to Outcomes (ETO) system and communicate results to each Shelter Program Manager?

Coordinate transportation for shelter clients according to program policies?

Order supplies for shelter turnovers and office supplies for each Shelter Program as requested?

Complete and submit the monthly rent roll for the scattered site units to the Division analyst each month?

Complete and submit Job Requisitions as requested by Shelter Program Managers - Assemble bags of supplies for shelter units as new families are placed into a shelter unit?

Reconcile Petty Cash for each shelter as requested by Shelter Program Managers?

Forward shelter placements from the Department of Housing and Community Development (DHCD) to the appropriate Shelter Program Manager

Coordinate Food deliveries to clients as requested

Organize and file closed files?

Coordinate food packages for each new family as requested by Shelter Program Managers

Support the Family Emergency Shelter staff as needed

Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas

Engage all clients by understanding and addressing their needs whether within or outside the scope of work

Maintain confidentiality of client, employee, and agency information in accordance with federal and state laws and funder requirements

Ensure compliance with program/department, agency, and/or funder requirements, as well as, SMOC policies and procedures.

Knowledge and Skill Requirements:

Prior experience as an administrative assistant preferred.

Friendly demeanor, solid organizational skills.

Attention to detail.

Work well as a member of the Family Services team.

Computer skills including working knowledge of Word and Excel.

Strong customer service skills including verbal communication skills.

Bilingual preferred.

Ability to work independently.

Organizational Relationship:

Directly reports to Co-Directors of Family Services

Indirectly reports to Division Director of Family Services and Shelter Program Managers

Direct reports of this position are none

Working Conditions: The administrative assistant will have desk space at 7 Bishop St. Framingham A successful background check is required. As part of the responsibilities of this position, the administrative assistant will have direct or incidental contact with clients served by SMOC in various programs. Must be able to sit for long periods of time. A successful background check is required.

Remote Work Option: Remote work is permissible in some positions at SMOC depending on the key functions and responsibilities. The Administrative Assistant position is eligible to work from home 0-20% of the week in scheduling coordination with the department manager.

Monday-Friday; 9am-5pm

Similar Jobs

General Office Clerk

Robert Half • East Walpole, MA • 14min ago

Management & Administrative

Description Robert Half Client in Walpole MA is looking for support in their tech department! Responsibilities: unbox laptops enter into system bring laptops to storage unit create and send out mailing labels Start Date:...

14min ago

Go to Apply

Sales Manager (Part Time) - 24H210

Carter's/OshKosh • Watertown, MA • 4h ago

Management & Administrative

QUESTIONNAIRE-3-52 792 If you are a CURRENT Carter's employee, do not apply via this external application. Search "Browse Jobs" in Workday to apply internally. Love what you do. Carter's Careers. As a Part Time Sales Man...

4h ago

Go to Apply

Gym Sales Manager

Anytime Fitness • Grafton, MA • 4h ago

Management & Administrative

Sales Manager for Anytime Fitness Job Summary Sales Managers play a vital role in cultivating the success of our training program. A training program manager should be a highly motivated individual with a passion for hel...

4h ago

Go to Apply

Sales and Account Management Coordinator - US Remote

ThermoFisher Scientific • Waltham, MA • 4h ago

Management & Administrative

Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description About Us: Here at Thermo Fisher Scientific, our industry-leading scale means unparalleled commercial reach, unique customer access and a gl...

4h ago

Go to Apply

Logistics Admin / Supply Chain Admin

Kelly Services • Franklin, MA • 4h ago

Management & Administrative

Now Hiring: Logistics Admin / Warehouse Administrative Assistant (Order Tracking) Location: Franklin, MA Company: New England Appliance Group Pay: $25/hour Schedule: Full-Time | Monday-Friday, 8:00 AM - 4:30 PM | Onsite...

4h ago

Go to Apply

Administrative Assistant

Robert Half • East Walpole, MA • 1d ago

Management & Administrative

Description Robert Half's client in Walpole MA is looking for an Administrative Assistant to help support their office! Responsibilities: Phone correspondence Respond to all requests/inquiries over email Document managem...

1d ago

Go to Apply

Facilities Operations Manager

General Atomics • Acton, MA • 1d ago

Management & Administrative

General Atomics (GA), and its affiliated companies, is one of the world's leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and...

1d ago

Go to Apply

Correction Officer I - Civil Service Exam - Where Assigned

State of Massachusetts • Milford, MA • 1d ago

Management & Administrative

/NOVEMBER 2025 CORRECTION OFFICER I EXAMINATION: / 2025 Correction Officer I Examination (November) Poster Key Dates for the Correction Officer I Examination (November) Application Opening Date: August 4, 2025 Applicatio...

1d ago

Go to Apply

Electrical Service Technician

Rodenhiser Home Services Inc • Holliston, MA • 2d ago

Management & Administrative

Rodenhiser has been crafting an elite team of technicians since 1928 who service thousands of happy customers. With Rodenhiser's size comes numerous advantages you won't find elsewhere. At Rodenhiser: You are prepared. R...

2d ago

Go to Apply

Operations Manager

CVS Health • Medway, MA • 2d ago

Management & Administrative

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care. As the nation's leading health solutions compan...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.