Administrative Assistant

Robert Half • Rochester, NY • 1w ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Rochester, New York. In this position, you will play a key role in ensuring smooth day-to-day office operations while maintaining confidentiality and professionalism. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.

Responsibilities:

Coordinate and manage calendars, including scheduling meetings, conferences, and virtual events.

Arrange travel plans and handle logistics to ensure seamless execution.

Sort and distribute incoming mail and packages efficiently.

Record and file meeting discussions accurately for future reference.

Respond to inbound calls professionally and provide helpful assistance.

Maintain confidentiality when handling sensitive customer information.

Perform data entry tasks with precision and attention to detail.

Support receptionist duties by welcoming visitors and managing front-desk operations.

Assist with various administrative office tasks to ensure smooth workflow. Requirements - Proven experience in administrative assistance or a related role.

Strong organizational and time-management skills.

Proficiency in managing calendars, scheduling, and coordinating travel.

Ability to handle sensitive information with discretion and confidentiality.

Excellent communication skills, both written and verbal.

Familiarity with data entry and office productivity tools.

Attentive demeanor and ability to interact with clients and colleagues effectively.

Experience in receptionist duties and answering inbound calls is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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