Administative Assistant

HCA Healthcare • Nashville, TN • 3h ago

Description

Introduction

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Administative AssistantHCA Healthcare

Benefits

HCA Healthcare offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

Free counseling services and resources for emotional, physical and financial wellbeing

401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

Employee Stock Purchase Plan with 10% off HCA Healthcare stock

Family support through fertility and family building benefits with Progyny and adoption assistance.

Referral services for child, elder and pet care, home and auto repair, event planning and more

Consumer discounts through Abenity and Consumer Discounts

Retirement readiness, rollover assistance services and preferred banking partnerships

Education assistance (tuition, student loan, certification support, dependent scholarships)

Colleague recognition program

Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

We are seeking an Administative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!

Job Summary and Qualifications

As part of the ITG Administrative Support Team, this position provides administrative support to assigned AVPs, management, and staff. Teamwork, organizational skills and confidentiality are essential. Maintains Outlook calendars and email as assigned. Schedules meetings (internal/external to the organization) as requested. Flexible in supporting any office projects needing extra attention due to specific deadlines. Assists other administrative support staff in projects and cross-coverage as needed.

MAJOR RESPONSIBILITIES

Manage multiple Outlook calendars, schedule meetings/events using judgment to resolve conflicts.

Coordinate and arrange logistics for various meetings/events and external events including meetings, conferences, entertainment, receptions, and dinners.

Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc. Assist in onboarding new employees, contractors and vendors.

Track and report on space utilization in assigned area of responsibility

Maintain Outlook distribution lists

Review and allocate expenses through the amex@work reconciliation tool monthly.

Provide general administrative support, including making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, spreadsheets, presentations, etc.

Order supplies for department; monitor associated expenses in relation to the budget

Arrange travel as needed, including booking and creating itineraries. Prepare expense reports upon request

Report PTO for assigned area of responsibility on a monthly basis.

Attend meetings, draft meeting minutes and distribute outcomes as requested.

Produce reports as needed from Planview and Heathstream. Assign courses and learning events.

Create and maintain SharePoint team rooms as needed

Records Management

Ability to handle confidential information appropriately

Proficient at Microsoft Word, Excel, Outlook and Power Point.

High degree of flexibility required

Good interpersonal skills

Good organizational skills

Ability to multi-task and work independently with minimal supervision

Detail oriented

Ability to effectively communicate

Ability to work and participate in a team environment within and across departments. Demonstrate service oriented mindset.

Some overtime may be required

What qualifications you will need:

EDUCATION

Bachelor's Degree - Preferred

EXPERIENCE

3 or more years of experience in Administrative Support - Preferred

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you find this opportunity compelling, we encourage you to apply for our Administative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing - apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Similar Jobs

Account Manager - Cybersecurity Sales - Knoxville, TN

Optiv • Nashville, TN • 4h ago

Management & Administrative

This position will require the employee to reside in Knoxville, TN. As an Account Manager, aka. Client Manager (CM) you'll be responsible for selling Optiv security services and security technology solutions to a select...

4h ago

Go to Apply

Strategic Account Manager

Bridgestone Americas • Nashville, TN • 7h ago

Management & Administrative

Company Overview Bridgestone Retail Operations (BSRO) is part of Bridgestone Americas and employs over 22,000 teammates in North America. BSRO operates more than 2,200 company-owned stores, including Firestone Complete A...

7h ago

Go to Apply

Regional Account Manager - Elevate, Midwest

Amrize • Nashville, TN • 7h ago

Management & Administrative

Regional Account Manager - Elevate, Midwest Requisition ID: 14460 Location: Nashville, TN, US, 37214 Pay Type: Salary Travel Requirement: 21-30% COMPANY OVERVIEW Amrize is building North America. From bridges and railway...

7h ago

Go to Apply

Customer Service Associate

Walgreens • La Vergne, TN • 9h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

9h ago

Go to Apply

Customer Service Associate

Walgreens • Nashville, TN • 10h ago

Management & Administrative

10h ago

Go to Apply

Sr. Principal Consultant - Manufacturing - NetSuite ACS

Oracle • Nashville, TN • 14h ago

Management & Administrative

Job Description Do you want to advance your career with the world's first cloud company? Since 1998, Oracle NetSuite has been on a mission to deliver an agile, unified application suite that gives leaders a complete view...

14h ago

Go to Apply

Senior Field Sales Manager (Remote)

Wolters Kluwer • Nashville, TN • 14h ago

Management & Administrative

Senior Field Sales Manager- Remote Work with Healthcare Providers, Payers, Consultants, Insurance Companies, Corporations and State/Local Government Agencies to sell and maintain Wolters Kluwer Healthcare Regulatory &...

14h ago

Go to Apply

NetSuite Sales Account Manager - Austin

Oracle • Nashville, TN • 14h ago

Management & Administrative

Job Description About Oracle NetSuite Founded in 1998, Oracle NetSuite was the first cloud company - ushering in the new era of cloud computing. NetSuite's mission is to deliver one system, the suite, that gives leaders...

14h ago

Go to Apply

Care Management Support Assistant

Humana • Nashville, TN • 15h ago

Management & Administrative

Become a part of our caring community and help us put health first The Care Management Support Assistant 3 assists in ensuring TRICARE beneficiaries receive the highest quality health care for Autism Spectrum Disorder (A...

15h ago

Go to Apply

Business Operations Manager

Zoom • Nashville, TN • 1d ago

Management & Administrative

What you can expect In this role, you will be at the center of aligning sales strategies with business objectives. You will drive revenue forecasting, reporting, and ensure data integrity across the Online organization....

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.