Administrative Assistant
Recruitment # 250820-3591CL-001
Location Waterbury, CT
Date Opened 8/27/2025 10:30:00 AM
Salary $63,777.00 - $82,530.00/year (New state employees start at the minimum)
Job Type Open to the Public
Close Date 9/11/2025 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
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Introduction
The State of Connecticut (https://portal.ct.gov/) , Department of Correction (DOC (https://portal.ct.gov/DOC) ) is seeking a highly motivated and experienced Administrative Assistant (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=3591CL&R1=undefined&R3=undefined) to work in t he Board of Pardons and Paroles (https://portal.ct.gov/bopp/bopp\front-\pages/common-elements/about-us/welcome-message) .
This is a full-time (40 hours per week) position with a schedule of 8:00 a.m. to 4:30 p.m. Monday through Friday. This position is located in Waterbury, CT.
WHAT WE CAN OFFER YOU
NEW: Visit our State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!
Professional growth and development opportunities.
A healthy work/life balance (https://www.jobapscloud.com/ct/sup/EVPPDF123020.pdf) to all employees.
Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to beautiful state parks and forests (https://ctparks.com/) , to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut here (https://ctvisit.com/) .
POSITION HIGHLIGHTS
Your Role with The Board The Board of Pardons and Paroles is an autonomous state agency administratively attached to the Department of Correction and is an integral part of the legal system and plays a crucial role in criminal justice policy. The Board possesses discretionary authority to grant pardons for criminal convictions and to grant parole to eligible and appropriate offenders in the community under supervision as a means of supporting their successful reintegration into law abiding society. The Board's work is driven by moral and ethical responsibility to do its part in making Connecticut a great place to live and work. Our ideal candidate will be a detail oriented person who is arithmetically inclined and embraces current technology. This position supports the Executive Team will have the opportunity to perform the most complex duties such as:
Compose complex letters and/or memoranda, etc. (e.g. explaining Board practices and/or policies) for own or manager's signature;
Research and assemble information from a variety of sources and prepare statistical and/or narrative reports; analyze information and propose recommendations;
Act for Executive Team by interpreting established policies and procedures, etc.; troubleshoot by relieving manager of as much administrative detail as possible; act for and regularly make decisions in manager's absence (within prescribed limits of authority);
Screen letters, memos, reports, and other materials to determine action required; may make recommendations to supervisor;
Arrange and coordinate meetings (including space and equipment); research, assemble and coordinate meeting materials (e.g. charts, graphs, reports); write minutes of meetings utilizing machine transcription; prepare expense accounts; make travel arrangements;
Purchasing orders;
Assist agency staff in the preparation of in- and out-of-state travel authorizations and reimbursements; and
Assist with preparation and maintenance of Board Hearing Schedules.
See EXAMPLES OF DUTIES section below for more information.
ABOUT US
The State of Connecticut, Department of Correction (DOC) shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safe and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders.
The Board of Pardons and Paroles is committed to transparency and communication about the role and mandate of our agency. Taxpayers and members of the community - indeed, as people with a stake in a safer society - have a right to access information pertaining to the discretionary parole and pardon processes.
Selection Plan
FOR ASSISTANCE IN APPLYING
Check out our Applicant Tips on How to Apply (https://www.youtube.com/watch?si=gv0DvDvoILZqNC9i&v=Y8sOb10qYXQ&feature=youtu.be) ! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en_US) for additional support throughout the recruitment process.
BEFORE YOU APPLY
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov .
Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.
AFTER YOU APPLY
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide (https://www.jobapscloud.com/CT/jobs/?b=IT&preview=1) to make the best impression!
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics (https://portal.ct.gov/ethics) .
QUESTIONS? WE'RE HERE TO HELP
Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Ben Beaudry at benjamin.beaudry@ct.gov .
Join the State of Connecticut and take your next career step with confidence!
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.
EXAMPLES OF DUTIES
Performs the most complex office administrative duties as described in the following areas:
TYPING:
Using computers, tablets, and other electronic equipment, formats and @types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
Proofreads for content;
Edits using knowledge of grammar, punctuation and spelling.
FILING:
Designs office filing systems;
Organizes and maintains files (including confidential files);
Maintains, updates and reviews references materials and manuals.
CORRESPONDENCE:
Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.
REPORT WRITING:
Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;
Analyzes information and may make recommendations.
INTERPERSONAL:
Acts for manager by interpreting established policies and procedures, etc.;
Troubleshoots by relieving manager of as much administrative detail as possible;
Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).
PROCESSING:
Screens letters, memos, reports and other materials to determine action required;
May make recommendations to supervisor.
SECRETARY:
Arranges and coordinates meetings (including space and equipment);
Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);
Writes minutes of meetings, lectures, conferences, etc. from rough draft;
Takes notes and/or meeting minutes;
Prepares expense accounts;
Makes travel arrangements.
OFFICE MANAGEMENT:
Authorizes purchases and payments (within prescribed limits of authority);
Develops input and prepares documentation for office and/or department budget;
Coordinates budget control and monitoring;
Develops office and/or department procedural manuals;
Assists in interviewing and hiring office support staff;
Trains office support staff;
May supervise office support staff.
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of
office administration and management;
department and/or unit policies and procedures;
proper grammar, punctuation and spelling;
business communications;
Knowledge of business math;
Considerable
interpersonal skills;
oral and written communication skills;
Ability to
operate office equipment which includes computers, tablets, and other electronic equipment;
operate office suite software;
take notes (shorthand, speedwriting or other method acceptable to manager).
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience above the routine clerk level in office support or secretarial work.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
PREFERRED QUALIFICATIONS
Experience using Microsoft Office Suite in a professional setting, including Word, Excel, PowerPoint;
Experience with business communications, including: writing and editing letters and reports;
Experience handling a high volume of calls;
Expedience interacting with people of various backgrounds;
Experience managing and distributing information;
Experience working independently and making independent judgement(s);
Experience adhering to confidentiality, policies, and standards; and
Experience scheduling and coordinating meetings through Outlook and Teams.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
