Administrative Assistant

Robert Half • Trenton, NJ • 15h ago

Description

We are looking for a detail-oriented Administrative Assistant. This long-term contract position is based in Trenton, New Jersey and offers an excellent opportunity to contribute to the smooth operation of administrative processes. The ideal candidate will bring strong organizational abilities, excellent communication skills, and proficiency in office tools to ensure day-to-day activities run efficiently.

Responsibilities:

Manage and organize daily office operations, ensuring all administrative tasks are completed accurately and on time.

Answer and direct inbound calls, providing clear and helpful information to callers.

Perform data entry tasks with precision, maintaining up-to-date and organized records.

Greet visitors and manage receptionist duties, ensuring a welcoming and organized environment.

Handle the scanning and filing of documents to maintain an efficient and accessible digital archive.

Use Microsoft Office Suite to create, edit, and manage documents, spreadsheets, and presentations.

Monitor and order office supplies, ensuring the team has the necessary resources.

Collaborate with team members to support various projects and administrative needs.

Assist in scheduling meetings and maintaining calendars for staff and management.

Requirements - Proven experience in administrative assistance or a similar role.

Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

Excellent verbal and written communication skills.

Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.

Strong organizational skills and attention to detail.

Experience with data entry and document management systems.

A focused and approachable demeanor with the ability to interact effectively with staff and visitors.

Familiarity with answering and directing inbound calls. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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