Administrative Assistant 5 for DOTD Undersecretary and Deputy Undersecretary
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Administrative Assistant 5 for DOTD Undersecretary and Deputy Undersecretary
Salary
$3,127.00 - $6,136.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
10/AA5/50684361/08.26.25-MV
Department
DOTD-Administration
Division
Undersecretary-Management & Finance
Opening Date
08/27/2025
Closing Date
9/3/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
Section 10 - Office of the Undersecretary
10/AA5/50684361/08.26.25-MV
At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.
About this Job:
This position serves as the principal confidential executive assistant to both the DOTD Deputy Undersecretary and the Undersecretary. It requires independent judgment, exceptional organizational skills, and the ability to act as a communication liaison between the administration, DOTD staff, and external stakeholders.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Please visit our DOTD Career Center for more information about our agency:
http://wwwsp.dotd.la.gov/Inside\LaDOTD/Divisions/Mgmt\Finance/HR/Pages/Career_Center.aspx
Minimum Qualifications
Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .
Job Duties and Other Information
Job Duties:
Coordinates activities with OMF section heads to ensure adherence to timelines and suspense files. Maintains operational continuity by directing reports, letters, and other communications to the appropriate managers for immediate or follow-up action. Prepares and organizes meeting folders for the Deputy Undersecretary and Undersecretary, ensuring all relevant documents, reports, and materials are included for meetings with the Secretary, other Executive Staff members, or any other meetings involving their participation. Additionally, prepares agendas, handouts, binders, and other materials for meetings facilitated or chaired by the Deputy Undersecretary and/or Undersecretary. Assists with travel arrangements and expense reports for both the Deputy Undersecretary and Undersecretary. Serves as the payroll administrator for Section 10.
Manages and coordinates the schedules and activities of the Deputy Undersecretary and Undersecretary. Monitors electronic communications, expedites responses, assigns tasks to appropriate staff, and eliminates unnecessary correspondence to streamline workflow.
Serves as the primary point of contact for communication and visitors, including federal, state, and local officials, as well as private sector professionals. Determines the nature of inquiries and arranges interviews or conferences as required.
Establishes and maintains a comprehensive document management system for the section to ensure materials are organized and accessible. Initiates follow-up correspondence to track and ensure completion of required actions. Maintains a variety of files, including contracts, meeting notes, project documentation, and administrative records.
Attends meetings as needed, takes detailed notes, and prepares and distributes meeting minutes or summaries. Drafts and finalizes correspondence independently, ensuring accuracy and professionalism.
Performs additional duties as assigned, including providing support during emergencies or disasters.
Position-Specific Details:
Appointment Type: Probational, Promotional, or Job Appointment or Detail to Special Duty
How to Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy, contact:
Brad D. Doucet, MPA
Deputy Undersecretary
LA Department of Transportation & Development
Phone: 225-379-1624 (http://wwwsp.dotd.la.gov/)
The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any @type.
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available:
https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a permanent LADOTD employee?
Yes
No
02
Are you a probational LADOTD employee?
Yes
No
03
Are you a current or former employee of the State of Louisiana?
Yes
No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A."
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LaDOTD. Please @type "N/A" if there are no immediate family members?
06
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
07
CE: Explain your rating by providing specific and relevant examples in the box below.
08
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
09
DA: Explain your rating by providing specific and relevant examples in the box below.
10
TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
1= I have no experience and/or am uncomfortable thinking critically
2= I have limited experience or require assistance to think critically
3= I can think critically
4= I can think critically and help others improve their ability to think critically
11
TCr: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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