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Records Support Specialist (Office & Admin Specialist Int)

Minnesota State • Pine City, MN • 1w ago

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Institution:

Pine Technical and Community College

Classification Title:

Office & Admin Specialist Int

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Pine City

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$20.45 - $28.79

Job Description

This position exists to provide a friendly, inviting reception to the registration and records function at Pine Community and Technical College. The position ensures clear guidance and support to students, faculty and staff in understanding and navigating record and registration policies, processes and procedures. It ensures timely response and processing of key student and faculty requests related to records management, registration and student completion.

Salary Range: $20.45- 27.12 per hour

Minimum Qualifications

Ability to provide prompt, courteous, and accurate information in person, by phone, and through email or other written/electronic correspondence.

Demonstrated ability to accurately input, verify, and edit electronic data in student information systems and other databases.

Skills in data entry sufficient to locate, identify and correct data entry errors

Familiarity with general records maintenance practices, including scanning and electronic filing systems.

Proficiency in using general office equipment and software (e.g., Microsoft Office Suite, email systems, and document imaging tools).

Ability to explain policies and procedures in a clear, concise, and professional manner to faculty, staff and students.

Ability to analyze and make recommendations to management for new or revised administrative practices and procedures for smooth and efficient office operation

Document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information

Perform duties with politeness, respect and interest in positive problem solving

Preferred Qualification

Experience and/or working knowledge of college/university registration and records operations including FERPA, student records management, and student information systems.

Ability to maintain confidentiality of student records in accordance with FERPA and institutional policies.

Ability to organize and prioritize work independently, manage multiple tasks, and meet deadlines.

Demonstrated ability to learn new and evolving student services in higher education.

Other Requirements

In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

A job offer may be contingent upon successfully passing a background check. The background check may consist of the following components:

Criminal Background Check

Employment Record Review (current and former State employees only)

Employment Reference Check

Conflict of Interest Review

Employment eligibility: The college regrets that it is unable to offer H-1B sponsorship at this time. The successful candidate, under U.S. Citizenship and Immigration Services regulations, must be able to accept work in the U.S. by the day employment begins.

Work Shift (Hours / Days of work)

Monday-Friday, 8:00 am-4:30 pm

Telework (Yes/No)

About

Pine Technical and Community College is a campus community where faculty and staff know students by name. We are one of the largest employers in Pine County and are known regionally for our mission to serve our students. Learn more about Pine Technical and Community College at http://pine.edu .

Learn More About Campus Safety: We encourage all prospective applicants to review PTCC's Annual Campus Security Report and Clery statistics, which provide important information about campus safety and crime prevention. Visit https://pine.edu/public-information-and-policies/ for detailed insights into our commitment to creating a safe and secure learning environment.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Range of Pay: $20.45- $27.12 per hour; pay within this range dependent on education and work experience and internal equity.

Last date to apply: Tuesday , September 2, 2025.

Benefits Information:

Desired Start Date:

09-22-2025

Position End Date:

09-29-2025

Open Date:

08-25-2025

Close Date:

09-03-2025

Posting Contact Name:

Christina Anne Kitt

Posting Contact Email:

christina.kitt@pine.edu

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