ACCOUNTANT 1
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ACCOUNTANT 1
Salary
$3,345.00 - $6,566.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
212130
Department
Southern University-Baton Rouge
Opening Date
08/26/2025
Closing Date
9/2/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
The mission of Southern University and A&M College, an Historically Black, 1890 land-grant institution, in Baton Rouge, Louisiana, is to provide a student-focused teaching and learning environment that creates global leadership opportunities for a diverse student population where teaching, research, service, scholarly and creative expectations for students and faculty are achieved through the bachelor's, master's, and doctoral programs offered at the institution via different instructional modalities and via public service.
The Travel Accountant 1 provides support to the travel section of the Comptroller's Office by providing efficient and effective processing of travel related business and enforcing the guidelines of the state travel office by utilizing PPM 49. Reports to the Accountant Supervisor 2 which is also the Travel Manager and in the absence of the Accountant Supervisor 2 reports to the Accountant 2.
Minimum Qualifications
Three years of experience in accounting, auditing, financial operations, payroll, or banking; OR
Six years of full-time experience in any field plus twenty-four semester hours in accounting; OR
A bachelor's degree with twenty-four semester hours in accounting; OR
A bachelor's degree in accounting, finance, business administration, management, economics, or statistics; OR
An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics; OR
Possession of a Certified Public Accountant (CPA) license.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere.
Job Duties and Other Information
Job Duties:
CBA Administrator: This position is a CBA cardholder. Must audit and approve travel documentation inclusive of but not limited to airfare, lodging, rentals, and registration requests prior to payment to verify compliance with the Office of State Trave land SUBR's internal policies. Maintains related documentation for the payment of the CBA account.
Prepares CBA schedule, reconciles CBA transactions to the monthly Bank of America statement and journalizes charges. Acts as travel agent for the University and also as the liaison between traveler and hotel, airline, car rental agencies, state travel agents, and Division of Administration. Provides needed information to hotels and airlines to ensure reservations and payments for travelers are completed. Primarily responsible for scanning and uploading necessary documentation into the Bank of America "Works " system as required by the Office of State Travel and reviews documentation from travelers ensuring that the documents are accurate and complete, and incompliance to support the charges prior to uploading.
Audits travel reimbursements and travel advances for both the Baton Rouge Campus and Board and System to ensure accuracy before requesting check processing for said documents. Reconciles travel suspense account to ensure that all transactions are expensed to the proper general ledger account and that the account is zeroed on a monthly basis. Responsible for submitting payroll deduction information to payroll section for travelers with outstanding balances after reconciliation and creating departmental invoices to pay travelers owed funds by the university.
Processes journal vouchers for all travel transactions related to reimbursements, advances, reconciliations, suspense clearing, deductions, receipts, and adjusting entries.
Audits special meal requests to ensure both State and University compliance prior to processing. Works closely with Accountant 2 by reviewing travelcard(T-Card) requests for signatures and financial compliance prior to processing. Maintains filing system for all travel documents inclusive of all CBA transactions, advance requests, reimbursement requests, and journal vouchers.
Reconciles mileage submitted by university employees on a monthly basis and approves reimbursement requests for mileage from the Board of Directors and SUBR employees. Prepares the quarterly mileage report utilized to track funds paid and mileage driven per fund for both SUBR and Board &System.
Position-Specific Details:
Appointment Type: Probational
Compensation: The starting salary is $ 19.31/hourly.
Criminal background check and reference verification is required.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Mikhale R. Williams
Southern University and A&M College
P.O. Box 10400
Baton Rouge, LA 70813
Phone: 225-771-2680
Fax: 225-771-5617
The Southern University System (System) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. The System does not discriminate against applicants or employees on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any @type. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on the SUS. Please inform HR@subr.edu if you need assistance completing this application or to otherwise participate in this application process.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Have you completed twenty-four semester hours in accounting from an accredited college or university?
Yes
No
02
If you answered "yes" to the previous question, please @type each course name, semester hours earned, and the accredited university. If you answered "no", @type N/A. Example: Acct 2001 - Introductory Financial Accounting - 3 hrs - LSU
03
Do you possess a Certified Public Accountant (CPA) license?
Yes
No
04
If you answered yes to the previous question, please list the license number, issue date, and expiration date. If no, please @type N/A.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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