Construction Disbursement Coordinator

EquipmentShare • United States, United States • 5d ago

Build the Future with Us - EquipmentShare is Hiring a Construction Disbursement Coordinator

At EquipmentShare, we're not just filling a role - we're assembling the best team on the planet to build something that's never been built before. We're on a mission to transform an industry that's been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We're hiring a Construction Disbursement Coordinator for our Corporate HQ in Columbia, MO and we're looking for someone who's ready to grow with us, bring energy and drive to their work, and help us build the future of construction. Reporting to the Real Estate Portfolio Manager, the Construction Disbursement Coordinator manages construction disbursements and other tenant improvements in accordance with the Generally Accepted Accounting Principles (GAAP). This position proactively works with enterprise-wide stakeholders as a strategic partner between our Construction division, Real Estate Department , Lenders, accounts payable department, legal department and operations leaders. This position must use independent judgment and initiative in the planning, organization, assignment, time management and reporting of work.

Primary Responsibilities:

Review disbursement requests for accuracy and completion including by not limited to invoices, lien releases and waivers, proof of payment, purchase orders, inspections, transfers, retention balances, and borrower approvals.

Oversee validation of construction draw documentation and compliance with construction budgets and process the corresponding request.

Track and provide reporting on project budgets and the availability of funds during construction as it relates to the construction timeline and anticipated construction draws, ensuring that projects remain in balance.

Communicate with construction project managers, lenders, and landlords regarding disbursement submissions and status updates.

Prepare all funding forms and pertinent searches prior to draw approvals.

Review construction contracts, budgets and other bids as needed.

Track and coordinate updates of tenant improvements, including construction project status, to lenders and landlords.

Order construction site inspections and title endorsements.

Compile data and draft documents or reports as requested or necessary.

Assist with special projects and other duties as assigned.

Collect and review final recordings and documentation such as Certificate of Occupancy (COO), Notice of Completion (NOC) and final lien waivers.

Why EquipmentShare?

Because we do things differently - and we think you'll feel it from day one. We're a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn't just run our business - it also makes your job easier, safer, and more connected. Whether you're behind the wheel, under the hood, leading a branch, or closing deals - tech supports you, and you drive us forward.

We're a team of problem-solvers, go-getters, and builders. And we're looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

Competitive compensation

Medical, Dental and Vision coverage for full-time employees.

401(k) and company match.

Generous paid time off (PTO) plus company paid holidays.

Stocked break-room and full kitchen, chef prepared meals daily (breakfast and lunch).

State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees.

Seasonal and year round wellness challenges.

Company sponsored events (annual family gatherings, happy hours and more).

Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year.

Opportunities for career and professional development with conferences, events, seminars and continued education.

About You

You want to be part of a team that's not just changing an industry for the sake of change - we're transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you're excited about the opportunity to grow within a fast-paced, mission-driven environment.

We're looking for people who:

See challenges as opportunities

Embrace change and continuous improvement

Bring energy, effort, and optimism every day

Required Skills/Abilities

3+ years of commercial construction management, loan underwriting, funding, and disbursement experience.

Familiarity with construction lending, administration, processes, systems, and documentation required, including AIA forms.

Highly proficient with MS Excel/ Good Suite

Understanding of basic construction processes and risks.

Project management and organization.

Highly proficient with project management systems.

Ability to communicate and collaborate with several different stakeholders, including landlords, contractors, inspectors, title companies, internal and external legal counsel, etc.

Attention to detail.

Self-motivated to meet deadlines.

Education and Experience

3+ years of commercial construction management/loan underwriting/funding/disbursement experience.

Familiarity with construction lending, administration, processes, systems, and documentation required, including AIA forms.

Previous experience with construction disbursements preferred but not required.

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative - A Workplace For All - is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here - because you do.

EquipmentShare is an EOE M/F/D/V.

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