Project Administrative Assistant

Aston Carter • Monroe, NJ • 5h ago

Title: Administrative Project Coordinator

Location: Monroe, NJ

Pay: $25 - $30 an hour

A highly reputable engineering firm is looking for a Administrative Project Coordinator to join their team! This role includes a large range of duties including but not limited to processing invoices, scanning, filing, photocopying documents, working with subcontractors, and much more!

Job Description:

Handle office documents, including filing, scanning, and organizing.

Perform data entry tasks, ensuring accuracy and timeliness.

Log information into the computer database for project tracking and management.

Upload documents and maintain digital records.

Open new project numbers and manage project documentation.

Process submittals and ensure timely follow-up.

Assist with onboarding new hires, including preparing necessary documentation and coordinating orientation.

Manage badge access for employees, ensuring security protocols are followed.

Organize and distribute incoming and outgoing mail.

Order and maintain office supplies, ensuring inventory is stocked.

Provide general administrative support as needed.

Additional Skills & Qualifications

Engineering Industry experience required

Ability to read Blueprints

Administrative experience required

Proficient with Microsoft Office

Benefits:

Great benefits package

Work life balance

Clear career growth path

HAPPENING THIS WEEK***

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume along with your availability for a 10-minute phone call to dyseidenberg@astoncarter.comPay and Benefits

The pay range for this position is $20.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Monroe,NJ.

Application Deadline

This position is anticipated to close on Sep 6, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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