Business & Enterprise Division - Administrative Assistant

University of Pittsburgh • Johnstown, PA • 2d ago

Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.

Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.

Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.

Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.

Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.

Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.

Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry. The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

The position creates and maintains division files, schedules, interfaces with public, provides service orientation, initiates action toward achieving division goals, suggests methods and procedures to improve organizational operations, identifies and analyzes problems and opportunities that that require actions, seeks, and secures appropriate resources, involves others as needed to ensure quality of decisions, responds quickly to customer needs and expectations, diffuses high tension situations comfortably, completes work with accuracy and attention to detail, advances diversity, equity and inclusion inspires others to attain division goals provides consistent performance, coaches students workers, has knowledge of all state, and local laws that pertain to the division and higher education, provides vital support to division students and faculty members

Physical Effort

Position is about 50% sedentary; position does involve walking to various offices and buildings of the University. Nothing more than one ream of paper is lifted at any given time.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Johnstown

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: No

Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m.

Work Arrangement: Monday - Friday, 8:00 a.m. - 4:30 p.m.

Hiring Range: To be determined based on qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter

PI277575227

Similar Jobs

Admissions & Information Clerk

Pennsylvania Highlands Community College • Ebensburg, PA • 1w ago

Management & Administrative

Location: Successful candidate must be able & willing to work at both the Ebensburg & Blair Center. Full or Part Time: Full-Time Wage: $13.00 -- $13.50 per hour plus a generous benefits package. Application Deadl...

1w ago

Go to Apply

Stockroom Clerk

Martin-Baker America, Inc. • Johnstown, PA • 1w ago

Management & Administrative

Easily apply at: https://martinbakeramerica.isolvedhire.com Stockroom Clerk Martin-Baker America excels in safety with innovative ejection and crashworthy seats, demonstrating a commitment to aircrew protection. Their se...

1w ago

Go to Apply

Commercial Sales Manager

AutoZone, Inc. • Johnstown, PA • 2w ago

Management & Administrative

The Commercial Sales Manager is responsible for driving the commercial sales within their AutoZone location. The CSM develops and maintains positive relationships with commercial customers by managing the acquisition and...

2w ago

Go to Apply

Hiring Now- Entry Level- Assembler

Aerotek • Windber, PA • 10h ago

Manufacturing & Warehouse

Immediate Hiring- Entry level- Assembler!!! Qualified profiles will be contacted in next 48hrs.! Shift: 2nd, training- 1st shift Location: Windber, PA Pay rate starts at 18$/hr. Placement: Contract Job Description Join o...

10h ago

Go to Apply

Retail Stocking Supervisor

Harbor Freight Tools • Johnstown, PA • 15h ago

Retail & Hospitality

168191BRPosting Title:Retail Stocking SupervisorJob Description: A Supervisor (full-time) is a valued member of a high performing team who is empowered & equipped to do their job. You will know why your work matters...

15h ago

Go to Apply

Retail Sales Consultant

AT&T • Johnstown, PA • 1d ago

Retail & Hospitality

Job Description: LOCATION: JOHNSTOWN GALLERIA MALL It's time to take your sales career to the next level. Every day you'll be at the center of it all. Your goal? Create meaningful connections with every customer, with yo...

1d ago

Go to Apply

Retail Sales Specialist

Staples • Johnstown, PA • 1d ago

Retail & Hospitality

Job Shift: Flex Hours Job Identification: 50408 Job Category: Retail Stores Job Schedule: Part time On-site Sales Specialists provide exceptional customer service in helping our customers find a total solution both in-st...

1d ago

Go to Apply

Retail Sales Supervisor

Staples • Johnstown, PA • 1d ago

Retail & Hospitality

Job Shift: Flex Hours Job Identification: 50407 Job Category: Retail Stores Job Schedule: Part time On-site Retail Sales Supervisors champion customer engagement and oversee the front of store operations. You and the sto...

1d ago

Go to Apply

Retail Sales Manager

Harbor Freight Tools • Johnstown, PA • 1d ago

Retail & Hospitality

168075BRPosting Title:Retail Sales ManagerJob Description: Our Assistant manager (full-time) is a valued member of a high performing team who is empowered & equipped to do their job. You will know why your work matte...

1d ago

Go to Apply

Retail Sales Associate

Staples • Johnstown, PA • 1d ago

Retail & Hospitality

Job Shift: Flex Hours Job Identification: 50406 Job Category: Retail Stores Job Schedule: Part time On-site Sales Associates provide exceptional customer service with our customers' needs in mind. You'll help customers f...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.