Administrative Assistant III - Academic Advising
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Administrative Assistant III - Academic Advising
Salary
$4,238.00 Monthly
Location
Fort Collins, CO
Job Type
Full Time
Job Number
GJE-000101-08/2025
Department
Front Range Community College
Opening Date
08/26/2025
Closing Date
9/1/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
4616 S Shields St, Fort Collins, CO 80526, USA
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Kate Bailey, 970-204-8418, kate.bailey@frontrange.edu
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Who We Are
We are the largest community college in Colorado, enrolling close to 28,000 credit students annually in a diverse service area with broad cultural and recreational activities. We were one of 30 colleges in the initial American Association of Community Colleges Pathways Project (https://www.aacc.nche.edu/programs/aacc-pathways-project/) , recently selected as a "Most Promising Place to Work" in Diverse Magazine, and profiled as one of six top community colleges for transfer student success in a recent Aspen Institute publication. Our online learning program has twice been listed recently as one of the top 10 community college online programs in the country.
We have strong commitments to student success and to inclusion, equity, and diversity. We are actively seeking to hire a workforce that matches our student community. We are an emerging Hispanic Serving Institution and expect to reach HSI status by 2024 or 2025.
We have worked hard to create a culture of collaboration, innovation, and pride and seek people who share those values and our commitments to student success and equity.
In addition to rewarding and meaningful work, Front Range Community College (FRCC) offers a comprehensive benefit package designed to provide you and your eligible dependents, including domestic partner, with a broad range of employer paid and employee paid benefit options including:
Medical, Dental, Vision, Life and Disability benefits,Health Benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) .
Strong, secure, yet flexible retirement benefits,Colorado PERA (https://www.copera.org/) .
Access to a tuition reimbursement program for eligible employees, their eligible dependents and domestic partners at any of the 13 system community colleges.
Access to anEmployee Wellness Program (https://dhr.colorado.gov/state-employees/employee-wellness-program) andEmployee Assistance Program (CSEAP) (https://cseap.colorado.gov/) .
A comprehensive leave program, including: annual and sick leave, paid holiday and winter break (we are closed the week between December 25 and January 1.)
Access to an abundance of professional development opportunities at FRCC.
Opportunities to work hybrid 1 day per week.
This position does require a strong on-campus presence and will need to travel to all three FRCC Campuses.
This position works the following shift: Monday - Friday 8:00 AM - 5:00 PM with occasional evening and weekend hours
Description of Job
GENERAL SUMMARY:
Academic Advising at Front Range Community College helps students identify a program of study that matches their personal and career goals and guides them to completion through academic planning and coaching.
The Administrative Assistant III supports the staff and operations of academic advising across all campuses, which includes approximately 48 full and part-time staff and serves over 11,000 students per year. It will have the opportunity to work remotely one day per week for most of the year. All advising staff are required to work completely on campus during peak advising weeks, typically in January and August, and on occasional days to participate in scheduled events and activities.
DUTIES:
Administrative Support and Office Operations
Serve as the primary point of contact for the department, responding to inquiries and directing communications appropriately. Maintain the department's Microsoft Teams site and shared digital resources. Oversee the organization and functionality of advising suites; submit facility work orders. Manage the department calendar, tracking weekly, monthly, semesterly, and annual events. Track staff schedules and work locations; assist with scheduling coverage for events and shifts. Communicate with Student Success Technology staff to troubleshoot and resolve issues. Prepare and distribute regular and ad hoc reports related to budgets, appointments, and departmental functions using platforms such as Banner, Navigate, Ad Astra, and Power BI
Staff Support
Provide direct administrative support to the Senior Director and Associate Director. Manage advisor assignments in Navigate to ensure accuracy and balance; collaborate with supervisors to make updates and complete bulk reassignments as needed. Provide logistical support for onboarding and training of new staff. Assist with data collection and tracking to inform departmental planning and decision-making. Cancel student appointments and notify students, Wolf Central, and other relevant parties when advisors are unavailable. Serve as a backup for the Student Affairs Specialist as needed. Represent the department on committees and at events as assigned
Event Planning and Coordination
Plan and coordinate departmental events, including meetings, workshops, and special programming. Coordinate university tabling requests and provide logistical support for transfer fairs.
Purchasing and Budget Support
Manage departmental purchasing and supply orders in compliance with State and FRCC purchasing policies. Support budget monitoring by preparing reports and tracking expenditures.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
MINIMUM REQUIREMENTS
Thirty-six months (36) of professional, general administrative or office support experience. The primary function of your job must be office administrative support. (Part-time experience will be pro-rated). Do not use "SEE RESUME" statements on the application; your application must be completed in detail documenting your experience.
SUBSTITUTION: College, university, from an accredited institution may substitute for the clerical experience as listed above on a year for year basis. (A COPY OF YOUR TRANSCRIPT VERIFYING THE REQUIRED CREDITS MUST BE RECEIVED BY APPLICATION DEADLINE, IF SUBSTITUTION IS USED TO MEET THE MINIMUM REQUIREMENTS)
REQUIRED COMPETENCIES:
Customer Service: Interact with students, staff & other departments.
Communication: Provide information to supervisors, co-workers, students & faculty by telephone, emails, in written form or in person.
Technology: Create and update spreadsheets, and documents. Enter and update information into formal databases.
Problem Solving/Decision Making: Analyze information and evaluate results to choose the best solution and solve problems. Handle complaints, settle disputes, resolve grievances and conflicts and negotiate with others.
Time Management: Independently manage your tasks to meet deadlines and expectations.
NECESSARY SPECIAL REQUIREMENT & CONDITIONS OF EMPLOYMENT: Must submit to and successfully complete a pre-employment background check. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to the job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Front Range Community College, Office of Human Resources with an official disposition of the charges.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
FOR CURRENT OR FORMER STATE CLASSIFIED EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
This posting may be used to fill one or more similar positions in the future.
Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.
Comparative Analysis: All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application material. Applications may be used to assess and rank applicants who meet the minimum requirements, cut to a top group, or establish an eligible list for referral to the position, along with an eSkill assessment subject to change based on size of qualified applicant pool.
Be sure your application material specifically addresses your qualifications, experience and accomplishments as they relate to the duties, minimum qualifications, substitutions, and preferred qualifications listed, including answering all supplemental questions thoroughly and with great detail. Attach additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions may result in your application not being accepted for this position and may affect your score or inclusion in the final pool of qualified candidates.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Front Range Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Bob Gregory by calling 303-404-5473.
Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA) The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable
accommodation for health conditions related to pregnancy or the physical recovery from childbirth.
If you are an individual who wishes to request reasonable accommodations for an exam, you must do so at least three days prior to the administration of the exam. Please refer to the contact information on the exam scheduling notice or on the specific job announcement.
Notice to Prospective Employees:
Front Range Community College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:
Front Range Community College's alcohol and other drug policy
VAWA policy
Campus security policies
Campus/community resources
Where to find registered sex offender information
Crime statistics for the previous three calendar years
Reporting crimes
The Campus Security Report can be accessed in two ways:
By going to the internet website at: Clery Act Information (https://www.frontrange.edu/docs/default-source/Being-a-Student/safety-security/campus-security-report.pdf) (Download PDF reader)
Printed copies of the FRCC Campus Annual Security Report are available on request through the Dean of Students Affairs Office and any college Campus Security and Preparedness Office
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Do you have prior work experience at a college or university or another academic environment? If yes, please describe that experience.
02
Are you currently or have you in the past, worked in a similar position/role within the State Classified System? If yes, please give the dates of employment and job title.
03
Do you have experience as the first point of contact for an organization, i.e. Front-line desk or phone experience? If yes, please explain.
04
Do you have prior experience working with a student information system such as Banner, Navigate, Recruit or, Access or similar student database system? If yes, please describe your experience.
05
Do you have experience scheduling and managing appointments, meetings, and/or other functions? If yes, please explain.
06
Describe your experience utilizing Microsoft Office Software applications, specifically Word, Excel, Outlook, Teams and/or OneNote. Be sure to include examples of how you used these software applications.
07
Do you have experience interpreting and explaining policies, procedures and guidelines? If yes, please explain.
08
Do you have experience with conflict management or de-escalating high emotions? If yes, describe your experience.
09
Do you have experience purchasing supplies and managing a credit card for an organization? If yes, please describe.
10
How do you ensure effective team communication? Give examples.
11
Describe a time when you had to manage multiple responsibilities. How did you prioritize your time and ensure success?
Required Question
Employer
State of Colorado
Address
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Website
https://careers.colorado.gov/
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