Accounts Payable Representative III - Merchandise Payables

Wawa, Inc. • United States, United States • 3w ago

Job Description

Job Title: Accounts Payable Representative III - Merchandise Payables

Location: Media, PA - Corporate Office | Onsite

Job Level: Administrator

The Accounts Payable Representative III - Merchandise Payables is a key member of the Finance team, responsible for ensuring accurate and timely processing of merchandise vendor payments in alignment with established terms and conditions. This role focuses on reconciling vendor accounts, resolving complex invoicing and proof-of-delivery discrepancies, and supporting period-end financial close activities. The ideal candidate combines strong analytical skills with attention to detail and excels at building collaborative relationships with vendors, internal departments, and cross-functional teams to maintain accuracy and integrity within the Accounts Payable function.

Principal Duties:

Analyze and reconcile assigned weekly merchandise purchases against statements, as well as assisting in reconciling problematic vendor situation as they occur. Identify any variances and communicates discrepancies to the appropriate parties.

Record and resolve invoicing issues by preparing and processing adjustments and/or correcting payments. Perform audit of payments to vendors on a weekly basis per current procedures.

Prepare weekly proof of delivery analysis for each assigned vendor. Communicate any open issues to the vendor. Handle all related vendor inquiries to ensure they are answered in a timely, accurate and professional manner.

Reconcile outstanding Proof of Delivery data/research and inputs A/P adjustments. Review proof of delivery data monthly by utilizing SAP to create a month end file for management review. Confirm balance with POD accrual journal entry at the end of each month.

Review bi-weekly A/P Aging report, for specific vendor accounts, and keep vendor payments current (per individual contract terms).

Assist and support the weekly and period end accounting close through the preparation of adjustments, reconciliations and supporting schedules for assigned vendors. Ensure assigned vendor accounts are reconciled in a timely and accurate manner.

Audit and adjust weekly store purchases utilizing the SAP accounting system. Trace information to supporting documentation to ensure proper merchandising cost.

Work with vendors as well as our Marketing, Strat Sourcing, and Master Data Departments to resolve pricing and/or volume variances to ensure proper payments are made, after initial training has been completed.

Audit weekly store goods receipts against supporting documentation and resolve any problems with store personnel and with Inventory accounts assistant manager.

Clear vendor accounts in SAP by matching vendor sweep payments with liability created from Fintech. Verify payments made by treasury and match the cleared invoice report in SAP.

Research and respond to vendor and store operations with respects to adjustments and payments.

Perform special projects (analysis, reports, etc.) and other duties as assigned.

Continue to support the Florida market by reconciling additional vendors as assigned.

Attend specific vendor meetings, in addition to coordinating meetings with all necessary parties if required.

Assist in the training of Merchandise Payables associates. Provide feedback for interim and annual performance reviews.

Perform debit balance review on all vendors and perform weekly clearing on necessary vendors.

Perform high level analysis on targeted vendors or for vendors experiencing unusual adjustments. Report findings to Supervisor.

Prepare balance sheet analysis for assigned accounts/vendors.

Clear vendor accounts in SAP by matching vendor sweep payments with liability created from OTP accounts. Research and review variances using Vendor's Websites (RJR, Altria).

Assist in distributing new vendor accounts within the department.

Assist and support the period end accounting close with assigned reports.

Assist NJDC Finance and Supply Chain with problematic vendors.

Essential Functions:

Ability to work well individually as well as in a team environment

Good communication skills, in frequent interaction with Store Operations personnel and external vendors; must have the initiative to follow through as needed.

Good customer service skills

Ability to work with little or no supervision

Detail oriented and strong organizational skills

Mature self-starter with ability to handle a constant workload with weekly deadlines

Basic Qualifications:

Associates degree in Accounting or Business preferred

5 years of experience in A/P, A/R or applicable book keeping position

Strong PC skills in Windows environment, Microsoft Office Suite

Ready to Apply?

Apply today and help keep Wawa's vendor relationships strong and our shelves stocked!

Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our Associate Service Center at asc@wawa.com or 1-800-444-9292.

Wawa, Inc. is an equal opportunity employer. Wawa maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.

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