Working Title: Office & Administrative Specialist Senior
Job Class: Office and Administrative Specialist, Senior
Agency: Direct Care and Treatment
Job ID : 88493
Location : St. Peter
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 08/26/2025
Closing Date : 09/09/2025
Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT St Peter AFSCME
Division/Unit : MSOP Admin Svcs / MSOP SP CPS Ops Leadership
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : MSOP CPS
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Minnesota Sex Offender Program (MSOP) is a sex offense specific treatment program in a modified therapeutic community and secure setting that provides comprehensive services to 740 civilly committed clients. Services include sex offense specific treatment, education programming, therapeutic recreation, vocational programming and volunteer services.
The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Office and Administrative Specialist, Senior for our St Peter, MN location.
The Office & Administrative Specialist, Senior provides technical program and administrative support services for the Minnesota Sex Offender Program (MSOP) Facility Director, Assistant Director, Residential and Security Program Manager, and other areas within the program as assigned. The incumbent of this position will collect, process, and distribute information, facilitate and coordinate meetings, prepare policies, post orders, job coach modules, manager facility workflows and provide summaries of findings and recommendations for solutions, improvements and cost savings.
Responsibilities Include:
Coordinate and facilitate meetings, collect data information at meetings, and research and respond to issues/concerns.
Create, maintain, edit, and distribute facility operations and security records and documents.
Maintain a comprehensive data collection for the facility's quarterly reports
Facilitate campus and program meetings and videoconferences for the administrative team or other MSOP departments as assigned.
Act as a Client Placement Committee Coordinator for the MSOP CPS site.
Schedule and coordinate meetings, tours, facility visits, and other events.
Complete special projects and other duties as assigned by the MSOP CPS Facility Director, Assistant Facility Director and/or Security and Residential Program Manager
Minimum Qualifications
A Highschool diploma or GED
Customer Service skills sufficient to provide information to clients, staff and outside stakeholders in a prompt concise, courteous and professional manner.
Data Entry skills sufficient to create and maintain database records/documents and retrieve/distribute information in databases and the ability to create Graphs
Database Management skills sufficient to create, retrieve, analyze and maintain information in a variety of databases; complete quarterly reporting and integrate date into reports and/or graphs.
Desktop publishing skills sufficient to produce documents that effectively communicate information for diverse groups of staff.
English Language skills sufficient to read, write, understand and compose correspondences with accurate spelling, grammar and punctuation; and to communicate effectively verbally and writing with diverse co-workers, customers and the general public.
Spreadsheet skills sufficient to develop and modify spreadsheets, sort and extract data.
Typing/Keyboarding skills sufficient to compose meeting agendas, handouts, meeting notes, reports, letters and data summaries.
Word processing skills sufficient to develop, format and modify a variety of documents including correspondences, records and reports, procedures, modules and summaries; perform mail merges, develop forms and charts.
Preferred Qualifications
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
