Administrative Assistant, Basic Sciences Department

Touro University • New York, NY • 21h ago

Overview

The Administrative Assistant is responsible for assisting the Chair and Faculty of the Basic Science department. Additional responsibilities include assistance to the Office manager and clerical, administrative and secretarial functions required for the effective operation of the Basic Science department.

Responsibilities

To include, but not limited to the following:

Assists Chair with entering data, collating files and records related to the COCA inspection/visitation, Basic Science Department, and additional projects

Assists Basic Science Faculty with various data entries, course assistance, document collation, and completion of reports, when needed

Assists Office Manager with various tasks, as needed

Assists with handling and storing department equipment

Schedules appointments, room reservations, and Zoom meetings for Chair of the Basic Science, and Faculty, as it relates to routine TouroCOM Basic Science and Faculty meetings and activities

Composes, prepares, and edits correspondence, emails, departmental letters, and other documents for the Chair of Basic Science and Faculty

Creates and develops departmental forms, binders, and memorandums

Operates all office equipment, including but not limited to computer, copier, facsimile printer, etc.

Assists faculty with posting of files, announcements, grades, and quizzes to Canvas/Yuja System for TouroCOM

Assists with categorizing and entering exam questions into ExamSoft

Assists Faculty with posting of grades to TouroOne

Assists Faculty with updates of Course syllabi, Course documentation, and Course reports

Accesses Basic Science Department budget and processes departmental purchases and reimbursements.

Provides administrative support to committees as assigned

Proctors exams and practicals as needed

Assists with organization of TouroCOM events and functions

Secures and contacts facilities, maintenance, and IT support, as needed

Assist with training new employees, interns

Other duties as assigned by the Chair

Qualifications

Education/Experience

Associate in Arts required.

Bachelor's Degree preferred.

Minimum of 1-3 years administrative experience

Minimum of Associate degree, Bachelor's degree preferred

Knowledge/Skills/Abilities

General administrative duties required

Demonstrated proficiency in communication (written and verbal) required

Strong analytical skills

Well-organized, punctual, and good work ethics

Articulate and detail oriented

Demonstrates proficiency in writing, organization, and editing

Strong Interpersonal skills

Proficiency in Microsoft Office including Word, Excel, Power Point, & Outlook

Working Conditions

Sitting for long periods of time

Able to lift up to 5 lbs.

Maximum Salary

USD $42,041.00/Yr.

Minimum Salary

USD $33,632.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

Full range of Health Plans

Medical Plans (choice of EPO, PPO, High Deductible HSA)

Flexible Spending Accounts (FSA)

Dental Plans (PPO & HMO) and Vision Plan

Dependent Care and Transit Programs

Life Insurance, AD&D and Voluntary Supplemental Life Insurance

Short-term and Long-term disability programs

Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

Employee Assistance Program

Early-Release Fridays (upon approval)

Generous Paid Time Off

Vacation, Sick Leave, Personal Leave & Floating Holiday

Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.

Job Locations US-NY-New York

ID 2025-12360

College TUNY - College of Osteopathic Medicine

Position Type Full-Time

Schedule Shift 9:00 am - 5: 30 pm

Hours Per Week 36.5

Travel None

Category Administrative/Office Support

FLSA Status Non-Exempt

Location : Country US

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