Job Description
Overview
We are PepsiCo!
We are a global community of innovators, leaders, and change-makers. With iconic brands like Lay's, Quaker, Pepsi, and Gatorade, we've been shaping the market for over 100 years.
Here, everyone belongs. So, dare for better - bring your passion, ideas, and authentic self, and let's create the future together.
The Associate Administrative Assistant works closely with leadership and administrative staff. This role is primarily to support the location with PGT needs. Process daily cashiering of all delivered routes, record keeping of funds, maintaining delivery documentation, and active communication on activities needing further action.
Responsibilities
Process and manage location AR cases and work closely with AR department and the location team to resolve disputes
Process daily cashiering of delivered routes in SAP, which includes remotely depositing scanned checks and compiling daily count. Process daily cashiering of delivered routes in SAP, which includes remotely depositing scanned checks and compiling a physical deposit for cash and coin.
Complete daily cashiering documentation, which includes running reports, maintaining cashiering activity, and retaining appropriate documentation.
Process all miscellaneous deposits for the location, which includes providing receipts of deposit activity, documenting activity appropriately on the location log, and retaining appropriate documentation.
Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation.
Process all NSF checks, either originating from location deposit activity or e-check deposit activity, by documenting activity appropriately on NSF log, updating customer status and terms appropriately with centralized customer maintenance department, and proactively communicating with appropriate stakeholders to support collection efforts.
Maintain accurate and organized document archiving while executing PepsiCo Document Record Retention policy concerning cashiering & settlement documentation.
Validate proof of delivery ("POD") in SAP for all charge term accounts, which includes signatures, store stamps, receiving reports, etc.
Maintain accurate records of missing or incomplete payments and proof of delivery ("POD") and proactively communicate with appropriate stakeholders to support collection efforts.
Serve as the primary point of contact for armored car service, which includes preparing physical deposits and maintaining an accurate log of armored car service activity.
Maintain security of cash room, which includes facilitating safe combination changes as needed.
Works with the centralized Accounting department to resolve cashiering issues.
Respond to email and phone communication in a timely and professional manner.
Provide additional administrative support for the location and/or Market as assigned
Count Full-Service Vending routes utilizing coin and currency machines.
Process payroll as the location backup for the payroll coordinator when needed
Cover the front desk when needed
Maintain expense reports for the location leadership team.
Compensation and Benefits:
The expected compensation range for this position is between $38,700 - $61,850.
Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.
Qualifications
2+ years' experience Admin Support Consumer Goods Company
Bachelor's Degree preferred
Detailed knowledge and experience in Microsoft Word, PowerPoint, and Excel
Ability to become proficient in multiple IT applications
Outstanding organizational and follow-up skills -- Discretion with sensitive information
Excellent written and verbal communication skills
Requires creative thinking and problem-solving skills
Attention to detail
Respects & values differences, acts with integrity, and operates with justice
Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally
Must be a strong team player and assist other department staff when necessary
Willingness to learn and take on projects
Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keep management involved as needed
Working knowledge and experience in Microsoft Office (Word, Excel, Outlook).
Experience in prioritizing work and multitasking with a strong sense of urgency.
Strong attention to detail.
Prior experience providing administrative support is preferred.
Prior cashiering experience preferred.
Prior SAP experience preferred.
Strong computer skills with the ability to quickly learn intercompany systems and applications.
Aptitude to work with minimal supervision.
Must be a strong team player and assist other department staff when necessary.
Outstanding organization and time management skills.
Ability to lift 25lbs occasionally
EEO Statement
Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.
