Administrative Assistant - Research Administration

University of Kansas Medical Center • Kansas City, KS • 12h ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13347488

rAdministrative Assistant - Research Administration

Department:

RI Administration

Research Administration

Position Title:

Administrative Assistant - Research Administration

Job Family Group:

Professional Staff

Job Description Summary:

The Administrative Assistant for Research Administration (RA) provides essential support for the executive operations of the Research Administration division, reporting directly to the Administrative Director. This role is responsible for ensuring efficient and professional daily office operations, including scheduling, event coordination, record management, and front-line communications. The Administrative Assistant will manage multiple senior leadership calendars and travel arrangements, administratively support RA-wide meetings and projects, and serve as a collaborative team member within the RA administrative support team.

Job Description:

Key Roles and Responsibilities:

Oversee daily administrative functions to ensure smooth and

efficient office operations.

Plan and coordinate meetings and events, including scheduling, room

reservations, catering, and setup/teardown.

Maintain organized and accurate records and files.

Manage calendars and travel logistics for multiple senior leaders

within Research Administration.

Coordinate and support the scheduling of complex, multi-participant

projects and initiatives.

Serve as the primary contact for mail sorting/distribution and main

office phone line inquiries.

Act as the purchasing and travel coordinator for designated

departments or divisions.

Provide cross-coverage and collaborative support to other

administrative professionals in Research Administration.

Serve as a positive and professional liaison with internal

stakeholders and external partners, vendors, and agencies.

Perform other duties as assigned to support the goals of Research

Administration.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Education:

Bachelor\'s degree in business administration, operations, project

management, or a related field. Experience may be substituted for education on a year for year basis.

Work Experience:

5 years of relevant administrative experience.

Experience using Workday or similar enterprise resource systems.

Experience meeting deadlines.

Preferred Qualifications

Work Experience:

1 year of experience supporting senior leadership, including

calendar and meeting coordination.

Experience scheduling meetings with large or diverse participant

groups.

Prior administrative experience in an academic medical center or

university setting.

Skills

Proficiency in Microsoft Office Suite (Outlook, Word, Excel,

PowerPoint).

Written and verbal communication skills.

Organizational and problem-solving skills.

Attention to detail

Time management skills

Project Coordination skills

Executive calendar management

Event/meeting logistics coordination

Required Documents

Resume

Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html{target="blank" rel="noopener noreferrer"}

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combinat

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