Back to Jobs search

Medical Records Document Sorter

TEKsystems • Batavia, NY • 16h ago

Description

Ensures medical records maintain quality, accuracy, accessibility and security in both paper and electronic systems.

Prepares medical records for imaging according to scanning policies and procedures.

Scans documents into appropriate systems in accordance to department scanning policies.

Indexes scanned documents according to department policies and data integrity guidelines.

Conducts quality check upon the scanning and indexing of medical records.

Conducts imaging audits to ensure scanning procedures and guidelines are upheld.

Performs quality control audits to ensure compliance with established privacy and clinical care guidelines, proper usage of clinical systems and data, and the accuracy, completeness and quality of medical records.

Insures any document flagged for correction is prioritized, reviewed for accuracy, and corrected according to department scanning policy.

Works collaboratively with the scanning/indexing vendor on the correction of errors.

Requests paper charts from off-site storage in a timely and efficient manner. Tracks and ensures all paper chart requests are received, and subsequently returned to the off-site storage vendor.

Understands federal, state and organizational destruction guidelines.

Ensures established business document and medical record retention and destruction policies and guidelines are followed.

Participates in cross coverage support of other function based areas as needed and at the discretion of the manager.

Job Responsibilities:

Go to sites with team and collect paper medical record charts for indexing.

Once looking through paper charts, determine if falls under destruction category or able to be indexed.

Separate not appropriate sections.

Collect the "destruction" pile of charts for the destruction team to take away and destroy.

Collect the charts able to be indexed and sort onto pallets for transporting.

Once transported to location then data entry begins placing info into e-files

Additional Skills & Qualifications

Health information technology experience is a bonus. Knowledge of medical terminology, billing, and organization

Data entry - HIM clerks are responsible for entering large amounts of patient data into electronic databases. They must do this without making a significant number of mistakes

Basic computer skills - HIM clerks should know how to send emails, install and uninstall software programs, use a word processor, and browse the internet for information

Organization skills - since HIM clerks work with a large number of files and information, they should be able to stay organized at all times

Communication skills - excellent written and verbal communication skills are needed to become a HIM clerk.

Experience needed:

Basic math skills to add and label boxes sequentially

Attention to detail

HIPAA regulation familiarity

Able to lift 40lbs.

Data entry skills

Warehouse experience

Experience Level

Entry Level

Pay and Benefits

The pay range for this position is $18.50 - $18.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Batavia,NY.

Application Deadline

This position is anticipated to close on Aug 28, 2025.

h4>About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Similar Jobs

Medical Records Document Sorter

TEKsystems • Batavia, NY • 17h ago

Hospital & Medical

Description Ensures medical records maintain quality, accuracy, accessibility and security in both paper and electronic systems. Prepares medical records for imaging according to scanning policies and procedures. Scans d...

17h ago

Go to Apply

Nurse Practitioner - Addiction Recovery Services (Batavia)

Rochester Regional Health • Batavia, NY • 3d ago

Hospital & Medical

Description SUMMARYAs an Advanced Practice Practitioner treating patients with Addiction Recovery Services, you will work with a team of physicians, APPs and nurses and collaborate frequently with therapists to provide m...

3d ago

Go to Apply

Physician Assistant -Addiction Recovery Services (Batavia)

Rochester Regional Health • Batavia, NY • 3d ago

Hospital & Medical

3d ago

Go to Apply

LPN - Batavia Medical Campus

Rochester Regional Health • Batavia, NY • 3d ago

Hospital & Medical

DescriptionDepartment: Family MedicineLocation: Batavia Medical Campus Hours Per Week: 40Schedule: Monday-Friday, DaysSUMMARY: As a Licensed Practical Nurse, you are key in the success of operations and compassionate pat...

3d ago

Go to Apply

Nurse Supervisor

Oak Orchard Health • Batavia, NY • 4d ago

Hospital & Medical

Nurse Supervisor Batavia, NY ( http://maps.google.com/maps?q=319+West+Main+Street+Batavia+NY+USA+14020 ) Description Nurse Supervisor Description The role of the Nurse Supervisor will be to lead the nursing team at each...

4d ago

Go to Apply

Registered Nurse I

Rochester Regional Health • Batavia, NY • 5d ago

Hospital & Medical

DescriptionJob Title: Registered Nurse I Location: Hope HavenHours Per Week: 36Schedule: Evening/Night (7m-730a) plus every other weekendSUMMARY: As a Registered Nurse (RN), you're the engine and the heart of patient car...

5d ago

Go to Apply

Nurse Practitioner - Chemical Dependency (Batavia)

Rochester Regional Health • Batavia, NY • 1w ago

Hospital & Medical

Description SUMMARYAs an Advanced Practice Practitioner treating patients with substance use disorders, you will work with a team of physicians, APPs and nurses and collaborate frequently with therapists to provide medic...

1w ago

Go to Apply

Physician Assistant - Chemical Dependency (Batavia)

Rochester Regional Health • Batavia, NY • 1w ago

Hospital & Medical

1w ago

Go to Apply

Certified Nursing Assistant

Industrial Staffing Services Inc dba Equiliem • Batavia, NY • 1w ago

Hospital & Medical

We are seeking a dedicated and certified professional to join our healthcare team. The ideal candidate will hold a New York State Certification as a Certified Nursing Assistant and will perform duties under direct clinic...

1w ago

Go to Apply

Certified Nursing Assistant

Health Advocates Network • Batavia, NY • 1w ago

Hospital & Medical

Health Advocates Network is currently seeking a Certified Nursing Assistant to work at a facility in Batavia, NY. These are registry positions with our company. $100 Sign-On Bonus Pay Rate: $25 / hour *W2 Shift details:...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.