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Legal Assistant - State Program Administration Technical Specialist

State of Minnesota • Saint Paul, MN • 9h ago

Working Title: Legal Assistant

Job Class: State Program Administrator, Technical Specialist

Agency: Human Services Dept

Job ID : 88407

Location : St. Paul

Telework Eligible : Yes

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 08/22/2025

Closing Date : 09/04/2025

Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office AFSCME

Division/Unit : DHS - Central Office / Compliance Contracting & Proc

Work Shift/Work Hours : Day Shift, 8:00am - 4:30pm

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $23.26 - $32.79 / hourly; $48,566 - $68,465 / annually

Classified Status : Classified

Bargaining Unit/Union : 207 - Technical/AFSCME

Work Area : C

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is eligible for telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework. __

As a Legal Assistant, you will assist the Department of Human Services (DHS) to stay in compliance with state and federal laws by providing the Contracts and Legal Compliance Division (CLC) with advanced legal support services. This position exists to assure that the appropriate stakeholders are engagedin contract template and contract manual updates, and, to provide coverage for contracts and purchase orders in SWIFT.

Responsibilities include but may not be limited to:

Manage contract templates and forms via the DHS templates and forms web platform.

Review and post Grant RFPs and related documents, and manage content on the DHS Grant RFP website.

Draft updates to current and develop new templates and forms and publish via the DHS web platform.

Consult with Contracts Attorney Supervisor, Contracts Attorneys, Contracts Coordinator Supervisor, Contracts Coordinators, and the Director of CLC (CLC Staff) when updating templates and forms.

Manage public data requests specific to DHS records.

Gatherandanalyzelegal and otherresearchandmakerecommendationsbasedonthefindings.

Verify contract evaluations are completed timely once contracts end.

Compile contract related data for reporting.

Participate in special projects.

Provide additional legal and policy support as needed.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.

Two (2) years' experience ensuring documents meet legal and/or policy requirements. Experience must demonstrate the following:

T ime management and organizational skills sufficient to accomplish a range of complex tasks and track and meet deadlines.

Excellent computer skills and knowledge of Microsoft Office.

Analytical skills in order to effectively and efficiently make decisions.

Humanrelationsand communicationskills.

Preferred Qualifications

Tracking and monitoring of third-party information requests.

Conducting legal and other research.

Knowledge of contracts law and policies, including, but not limited to, professional technical contracts and grant contracts.

Remote work experience.

Public sector experience.

Experience with web development tools.

Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

REFERENCE/BACKGROUND CHECKS - DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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