Construction Contracts/Admin Assistant

Insight Global • Salt Lake City, UT • 1d ago

Job Description

Insight Global is looking for a Contracts/Admin Assistant to join our client's team in Salt Lake City, UT. This is a fully onsite position, Monday through Friday. We are seeking a team player who is organized, detail-oriented, a self-starter, and capable of handling multiple tasks efficiently. This role begins as a 6-month contract with the high potential for full-time conversion for the right individual. This individual will process subcontract agreements, manage change orders, handle certificates of insurance ("COI"), request payment and performance/rider bonds, communicate with vendors and subcontractors, assist in job setup and tracking, and other administrative tasks as needed/required.

Key Responsibilities

Receive incoming subcontract agreements and gather necessary details for review by the Project Manager and Corporate Contracts Manager.

Create job records, upload documents to the server, and enter fully executed agreements into the Plexxis system.

Prepare change orders for signature.

Distribute signed copies and upload them to the district server and Plexxis.

Request certificates of insurance (COIs) for jobs, rentals, trucking permits, etc., in collaboration with the Corporate Insurance Administrator.

Upload COIs to the district server and Plexxis.

Coordinate with the Corporate Contracts Manager to request payment, performance, or rider bonds when needed.

Provide preliminary notice information to vendors and subcontractors.

Enroll in Owner-Controlled Insurance Program (OCIP)/Contractor Controlled Insurance Program (CCIP) programs and assist subcontractors with enrollment.

Track certificates and upload them to the district server and Plexxis.

Create New Job Information Sheets and enter them into the database.

Maintain the Contract Tracking Log to ensure it's always up to date.

Review and complete credit applications and prequalification forms.

Cover receptionist phone duties as needed.

Perform other administrative tasks as required.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

High School Diploma or GED

3+ years of administrative or contract coordination experience, preferably in construction, engineering, or a similar industry

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe PDF

Ability to communicate both verbally and thorough writing in a professional, courteous, and knowledgeable manner

Effective organizational, problem solving and analytical skills - Experience with lien waivers

Plexxis software experience

Procore software experience null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.

Similar Jobs

Director of Data Center Construction

Oracle • Salt Lake City, UT • 1d ago

Trucking & Construction

Job Description As the Director of Data Center Construction you will be at the forefront of shaping the future of our data infrastructure. Your leadership will be pivotal in driving the strategic vision for our data cent...

1d ago

Go to Apply

Senior Construction Manager

PCL Construction • Salt Lake City, UT • 1d ago

Trucking & Construction

Senior Construction Manager The future you want is within reach. At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities....

1d ago

Go to Apply

Mission Critical Construction Project Manager

Trane Technologies • Salt Lake City, UT • 2d ago

Trucking & Construction

At Trane Technologies TM and through our businesses including Trane ® and Thermo King ® , we create innovative climate solutions for buildings, homes, and transportation that challenge what's possible for a sustainable w...

2d ago

Go to Apply

Construction Equipment Operator - SLC

Sunroc Corporation • Salt Lake City, UT • 3d ago

Trucking & Construction

Overview Join the Suncore Team as a Heavy Equipment Operator!At Suncore, we believe in fostering career growth and promoting from within. With over 80 years of experience in the construction industry, Suncore provides ex...

3d ago

Go to Apply

Senior Director Colocation Infrastructure Construction Delivery

Oracle • Salt Lake City, UT • 1w ago

Trucking & Construction

Job Description The Data Center Infrastructure Construction team at Oracle Cloud Infrastructure is a dynamic group of professionals dedicated to delivering state-of-the-art data center facilities at scale and at pace. Th...

1w ago

Go to Apply

CDL-A - Intermodal truck driver

Schneider • Sandy, UT • 1w ago

Trucking & Construction

Intermodal truck driver Average pay: $1,170-$1,430 weekly Home time: Daily Experience: 3 months or greater CDL experience Overview Haul freight containers secured to company-owned chassis. 99% no-touch freight that is 90...

1w ago

Go to Apply