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Administrative Staff III

Terracon • Winter Park, FL • 19h ago

33066BR

Service Line:

Office Management/Administration

Office Name:

Winter Park

Job Description:

General Responsibilities:

Performs administrative and general office duties of a responsible and confidential nature, for an office of over 120 staff professionals. Produces a variety of correspondence, reports and presentations using the appropriate software for report generation, graphics and spreadsheets. Screens telephone calls and visitors and covers the front desk at certain times. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Routes or answers routine inquiries. Maintains files, department office supplies and mail. Prepares special reports. Gathers and summarizes data. May serve as a liaison between office and corporate functions. May be assigned to various functional areas of the company. This is an in-office/in-person position and is not remote.

Essential Roles and Responsibilities:

Under minimal supervision, provides moderate to complex administrative support for an office, a department and/or group of professionals.

Independently researches and obtains information for complex reports and special assignments including analyzing data and report preparation.

Analyzes complex problems, compiles and analyzes data and prepares reports.

Composes, prepares, edits and proofreads letters, reports and other correspondence.

Answers telephones, screens calls, forwards messages and covers front desk/front door.

May handle calendaring, travel arrangements and coordination of day-to-day activities.

May be responsible for preparing invoices and billing clients.

Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.

Be responsible for maintaining quality standards on all projects.

Support the Disney Project Coordinator with processing invoices and purchase orders, managing subcontractors, and other administrative tasks associated with the Disney Contract.

Assist the Disney Project Coordinator with preparing/compiling asbestos and lead/cadmium sampling reports and proposals.

Other administrative duties as assigned.

Requirements:

High school diploma or equivalent.

Minimum 4 years' relevant experience.

Valid driver's license with acceptable violation history.

Exemption:

Non-exempt

Requisition ID:

33066BR

Posting Title:

Administrative Staff III

Employment Type:

Regular, Full Time

City, State (Office Location):

Winter Park, FL

About Terracon:

Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 7,000 curious minds focused on solving engineering and technical challenges from more than 180 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

EEO Statement:

Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

Job Category:

Administrative

Expected Salary Range:

The expected salary range for this position is listed below. The base range may be adjusted based on the specific location of the applicant. Final agreed upon compensation is based upon individual qualifications and experience. *For California residents please note: A valid driver's license with acceptable violation history may be required for positions that require driving.

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