Construction Staff Accountant

Aston Carter • Vacaville, CA • 14h ago

Job Title: Staff Accountant

Job Description

Join a dynamic commercial construction company that specializes in public works projects, primarily supporting CalTrans. As the Staff Accountant, you will be integral to our team, handling payroll, accounts payable (AP), accounts receivable (AR), and various transactional accounting responsibilities. This role provides high opportunity for growth and is expected to train into the Accounting manager role.

Responsibilities

Review all invoices for job identification and taxes.

Complete necessary Certificates of Insurance (COIs) for subcontractors.

Process invoices and issue checks.

Post AP invoices and manage records.

Follow up on missing invoices or invoice-related issues.

Distribute employee credit card expense reports and manage receipts for reimbursement.

Process employee expense reports and reimbursements.

Set up job cost codes and categories in Timberline software.

Update pre-lien records per job in Timberline.

Manage time & material worksheets, pre-liens, stop notices, progress billings, and Cal-OSHA permits and safety forms (Form 300).

Serve as backup for payroll needs, manage garnishments/deductions, and oversee unemployment claims.

Set up new hires in internal systems, handle W4s, payroll tax deposits/withholdings, and quarterly payroll tax reports.

Manage subcontractor certified payroll reports and fringe benefits reports.

Essential Skills

Proficiency in accounting and construction accounting.

Strong skills in Microsoft Excel, including pivot tables and vlookup.

Understanding of GAAP accounting principles.

Experience with Sage 300 and Timberline software.

Knowledge in accounts payable, payroll, general ledger, reconciliation, month-end processes, journal entries, reporting, accounts receivable, balance sheets, financial statements, and cost accounting.

Additional Skills & Qualifications

Bachelor's degree in Accounting, Finance, Economics, or Business.

Minimum of 3 years of experience as a Staff Accountant within the construction industry, particularly with union payroll and public works.

Experience with construction accounting software, with Timberline preferred.

Work Environment

This role requires working on-site five days a week within a small company setting, consisting of three office staff and ten field staff.

Job Type & Location

This is a Permanent position based out of Vacaville, California.

Pay and Benefits

The pay range for this position is $70000.00 - $83000.00/yr.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this role may include the following:

Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Vacaville,CA.

Application Deadline

This position is anticipated to close on Aug 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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