Weatherization Administrative Assistant

Arkansas Employer • Pocahontas, AR • 3w ago

This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4538737

Will perform typing, filing and other clerical duties as assigned by

the supervisor.

Will perform bookkeeping and record keeping duties as assigned by

the supervisor.

Will maintain confidentiality in all program operations.

Will act as receptionist in a polite and courteous manner for the

Weatherization Program.

Will copy, scan, file and or submit to the Weatherization Director

needed information, when required.

Will assist the Program Director when required in other tasks

necessary to achieve program operations.

Will be responsible for accounts payable in the Weatherization

department.

Insuring complete confidentiality on checks.

Locates, prepares and sorts source documents, and identifies and

interprets data to be entered into ECOS audit software such as clients utility bills, application information, clients billing account numbers for utilitys and configure energy burden and energy consumption from clients utility bills to be entered into ECOS.

Contacts clients and prepares source documents to resolve questions,

inconsistencies, or missing data.

Enters data from source documents into computer following format

displayed on screen and enters necessary documentation.

Compares data entered with source documents for accuracy.

Makes necessary corrections to information entered in ECOS Audit

Software required by DOE.

Must be fluent in basic office software and programs, including but

not limited to: Microsoft Operating Systems, Microsoft Office Word and Excel, basic email functionality.

Will enter data in ECOS Auditing Software.

Will perform routine data entry when prompted.

Generates data reports and reviews for accuracy.

Reviews error reports and enters corrections into the computer.

Reviews reports with appropriate manager or program staff,

discussing concerns about data.

Files or routes source documents after entry.

Responds to inquiries regarding entered data and reports.

Participate in cross-training initiatives for various roles to

promote a well-rounded understanding of departmental functions.

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