Administrative Assistant - ADV

Robert Half • City Of Industry, CA • 2h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in City of Industry, California. In this long-term contract role, you will play a key part in supporting daily operational needs, ensuring smooth workflow and effective communication across departments. This position offers an excellent opportunity to contribute to a dynamic work environment while honing your administrative skills.

Responsibilities:

Provide exceptional customer service by answering inbound calls and addressing inquiries promptly.

Organize and manage calendars, schedule meetings, and coordinate appointments for team members.

Process invoices, payments, and purchase orders with accuracy and attention to detail.

Maintain and update documentation, including filing, distributing incoming and outgoing mail, and managing time sheets.

Assist with travel arrangements, expense account tracking, and vendor communication.

Create dashboards and reports to streamline processes and improve workflow efficiency.

Support training initiatives and ensure proper documentation for process improvements.

Handle onsite administrative tasks such as distributing faxes and providing backup support.

Collaborate with finance teams to manage specifications and review payments.

Facilitate communication with vendors and coordinate logistics as needed. Requirements - Proven experience in administrative roles, with strong customer service skills.

Proficiency in documentation management, including filing, typing, and distributing correspondence.

Ability to handle scheduling, calendar management, and travel arrangements efficiently.

Knowledge of invoice processing, payment tracking, and purchase order management.

Familiarity with creating dashboards and improving workflows.

Excellent organizational skills and attention to detail in managing time sheets and expense accounts.

Strong communication abilities, both written and verbal, for vendor interactions and team collaboration.

Proficient in tools and technologies relevant to administrative functions, including backup technologies. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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