Administrative Assistant 2 - Director
Posting Begin Date: 2025/08/21
Posting End Date: 2025/09/04
Work Type: Full Time
Location: Boise, ID, United States
Minimum Salary: 20.28
Maximum Salary: 0.00
Pay Rate Type: Hourly
Description
Idaho Department of Insurance Career Opportunity
Applications will be accepted through 4:59 PM MST on the posting end date.
The Idaho Department of Insurance (DOI) (https://doi.idaho.gov/) is seeking a full-time Administrative Assistant 2 to provide critical support to the Department's Director and Deputy Director. This is a key position on a team dedicated to using our expertise in the relentless pursuit of improving the quality of life for the people of Idaho. The ideal candidate is a reliable, professional, and independent problem-solver who can handle a wide variety of complex and confidential administrative duties with minimal supervision.
The Administrative Assistant 2 will be expected to act as a liaison between management, other organizational units, and external customers, and regularly interact with individuals in positions of authority to resolve non-routine tasks.
We highly encourage individuals to apply quickly for this great opportunity at DOI!This job announcement will be closed if the position is filled prior to the closing date.
EXAMPLE OF DUTIES
Coordinates, arranges, and schedules the Director's calendar, travel plans, calls, meetings, and conferences.
Acts as liaison through frequent contact with executives, the public, industry representatives, other agencies, and government officials.
Maintain, organize, review and process files and legal documents.
Complete Purchasing Card (P-Card) transactions.
Safeguard the flow of sensitive or confidential information with a high level of professionalism.
Compose and edit a variety of executive, sensitive, confidential, and legal documents.
Monitor legislative actions and other regulatory or governing materials to determine applicability to the DOI.
Attend meetings with or on behalf of the Director or Deputy Director.
MINIMUM QUALIFICATIONS
Good knowledge of:
Office support functions:Typically gained by at least one (1) year of experience in an office support role in which the following were regular assigned duties: word processing, filing, composing a variety of business documents and reception; OR through an Associate's degree in Administrative Services or related field. Your answer must be supported by your resume.
Research and reports: Typically gained by an Associate's degree in Administrative Services OR one (1) year of experience researching, compiling, and summarizing data for reports. Your answer must be supported by your resume.
Experience:
Interpreting and explaining:Typically gained by at least one (1) year of work experience reviewing documents or actions for compliance with laws, regulations, and policies AND explaining to others how laws, regulations or policies apply to specific situations as a regular part of your job duties. Your answer must be supported by your resume.
Problem solving and liaison work:Typically gained by at least one (1) year of work experience requiring problem-solving skills and working as a liaison while dealing with individuals, multi-agencies, and groups to resolve conflicts, such as supervision, lead work, team facilitation, agency liaison, or providing high-level customer service. Your answer must be supported by your resume.
Coordinating activities requiring complex arrangements:Typically gained by at least six (6) months of experience at professional level where you were responsible for coordinating and arranging multiple complex activities such as travel, registration, accommodation negotiations, coordinating volunteers, audiovisual support, planning meals, and designing forms. Your answer must be supported by your resume.
MINIMUM QUALIFICATION SPECIALTIES:
Good knowledge of:
Legal Terminology: Typically gained by successful completion at least two (2) or more college-level courses (equivalent to 2 semesters) covering introduction to and understanding of legal terminology, legal procedures, and legal ethics; OR, one (1) year of work experience working in a law office, the court system, a government agency, or similar where legal terminology was used regularly as part of the job. Your answer must be supported by your resume.
Experience:
Composing official correspondence:Typically gained by two (2) or more years of experience where a major responsibility of the jobs was composing official correspondence, reports, research papers, and other complex documents for an administrator, director, or member of senior staff. Your answer must be supported by your resume.
Administrative support:Typically gained by at least one (1) year of work experience providing administrative support to an administrator, director, or senior staff member which included regular job duties such as public relations; coordinating administrative committees; handling communications dealing with highly sensitive, confidential, and/or political issues; applying extensive knowledge of departmental programs and objectives; independently handling complaints and resolving complex issues; and receiving inquiries and determining priorities for an administrator, director or senior staff member. Your answer must be supported by your resume.
SUPPLEMENTAL INFORMATION
The ideal candidate will have the ability to:
Confidentiality:Maintaining strict confidentiality of non-public information. Typically gained by at least six (6) months of work experience where handling and safeguarding sensitive or restricted data, such as financial, personal, and medical, with the responsibility to protect the confidentiality of that information was a primary responsibility of your job. Your answer must be supported by your resume.
Microsoft Office Programs:Typically gained by successful completion of training in the use of Microsoft Office programs, including, Outlook, Word, and Excel; OR at least six (6) months of work experience using these programs as a frequent part of the job OR a combination of training and experience that included Outlook, Word, and Excel. Your answer must be supported by your resume.
The mission of the Department of Insurance is to serve and protect Idahoans by equitably, effectively, and efficiently administering the Idaho Insurance Code and the International Fire Code.
The Department of Insurance is in downtown Boise across the street from the state's Capitol Building. Boise consistently receives top accolades as one of the best places to live in the country! To learn more about the DOI and the important work we do, please visit the DOI website (https://doi.idaho.gov/) , connect with us on Facebook (https://www.facebook.com/profile.php?id=100011764092323) , X (Formerly Twitter) (https://twitter.com/IdahoDOI) , LinkedIn (https://www.linkedin.com/in/doi-boise-618942160) , and Instagram (https://www.instagram.com/idahodoi/) .
BENEFITS
This benefited position enjoys:
Excellent medical, dental, and vision health plans
Nationally recognized PERSI retirement benefits
Paid sick and vacation leave accrual upon hire
Parental leave 11 paid holidays annually
A healthy work-life balance
Career growth and professional development opportunities
For additional information related to benefits and/or State programs visit: https://dhr.idaho.gov/StateEmployees/Benefits.html (https://dhr.idaho.gov/StateEmployees/Benefits.html.%22%20/t%20%22_blank) .
EEO/ADA/VETERAN
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] (http://ada.coordinator@dhr.idaho.gov) .
Preference may be given to veterans who qualify under state and federal laws and regulations.
