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Part-Time Administrative Assistant

Robert Half • Los Angeles, CA • 3h ago

Description

Job Title: Part-Time Administrative Assistant

Schedule: Tuesdays & Thursdays, 8:30 AM - 4:30 PM

Duration: Temporary assignment through at least the end of October

Reports To: Chief Administrative Officer; daily direction from Chief Scientific Officer and office staff of 20

Position Summary

We are seeking a professional, highly organized Part-Time Administrative Assistant to support our leadership team and office staff. This individual will serve as the first point of contact for visitors and callers, manage front desk operations, and provide administrative support to ensure smooth daily office operations. The role requires strong attention to detail, excellent communication skills, and the ability to handle a wide variety of responsibilities in a fast-paced environment.

Key Responsibilities

Serve as receptionist: greet visitors, answer and direct phone calls, and provide a welcoming first impression.

Perform clerical duties including filing, faxing, copying, and document management.

Track and manage office supplies and ensure proper maintenance of office equipment.

Coordinate courier/taxi pickups, deliveries, and package distribution.

Maintain conference rooms: ensure cleanliness, equipment readiness, and setup/tear down as needed.

Process and distribute standard mail.

Prepare expense reports with accuracy and timeliness.

Schedule and arrange meetings and events, including catering orders.

Coordinate travel arrangements and itineraries as needed.

Maintain and update the company rolodex and contact lists.

Assist Project Managers and Research Directors with special projects as required.

Requirements - Proficiency in Microsoft Excel, including creating spreadsheets and analyzing data.

Strong organizational skills with experience in calendar management and scheduling.

Excellent communication skills, both written and verbal.

Ability to multitask and prioritize tasks effectively under tight deadlines.

Previous experience in administrative roles or similar positions.

High level of attention to detail and accuracy.

Familiarity with office software and tools, including word processing and email platforms. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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