Administrative Assistant

Insight Global • Weymouth, MA • 3h ago

Job Description

Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.

Code invoices for payment. Research any past due invoices. Prepare purchase orders.

Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.

Work with tenants, building maintenance staff and vendors to ensure work orders are complete.

Prepare monthly chargebacks and rent statements.

Maintain system for tenant, vendor, and contractor certificates of insurance.

Process, organize and review regional paperwork.

Prepare regional reports.

Perform any additional duties assigned by the Property Manager and other company management.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf) .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

Over four years of progressive experience in property management or similar office environments.

Friendly, organized, and skilled in accounting and communication.

Strong ability to build and maintain relationships with colleagues, tenants, and vendors.

Highly adaptable, deadline-oriented, and quick to prioritize and respond to change.

Self-motivated and thorough, completing projects independently and seeking feedback for improvement.

Proficient in reading and interpreting contracts.

Intermediate to advanced Microsoft Office skills, quick to learn new software, and experienced with various office equipment. Property management / commercial real estate background null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.

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