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Administrative Assistant

Maxim Healthcare • Columbia, MD • 15h ago

The Administrative Assistant supports various Corporate Services departments and is

responsible for a variety of administrative and clerical tasks

Essential Duties and Responsibilities:

Answers phone calls and greets visitors as needed

Assists Corporate Services in sorting and distributing incoming mail

Assists with processing court orders for child support

Assists Benefits department with sending out Leave of Absence paperwork

Assists Benefits department with processing Tuition Reimbursements (education assistance)

Assists Accounts Payable department with mailing vendor and refund checks

Assists Accounts Payable department with scanning and emailing invoices to the Maxim Vendor Portal (MVP)

Assists Accounts Payable department with vendor correspondence

Provides support to Corporate Services, which may include contributing to special projects, developing and sending correspondence and filing/archiving documents

Arranges and coordinates corporate meetings and lunches as needed

Assists Travel team with verifying travel manifests

Assists Travel team with ordering meeting related supplies including name badges, signs and promotional items

Maintains and orders office supplies and other items as needed

Performs other duties as assigned

Minimum Requirements:

High School diploma or equivalent required

Some clerical/administrative experience strongly preferred

Strong organizational skills with great attention to detail required

Ability to multi-task and meet competing priorities

Ability to communicate effectively, both verbally and in writing, across all levels in the organization

Excellent discretion and judgment and experience handling confidential data in a discreet manner

Computer proficiency, including knowledge and experience in Outlook, Excel, Word, PowerPoint, and ability to learn other software within organization, required

Excellent communication skills

Proficiency in the English language required

Wage/Salary Information:

$18.00 - $24.00 per hour, with a $6,000 annual bonus potential

Maxim Benefits:

Health and Wellness Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program

Retirement and Financial Security: Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits

Lifestyle Benefits: Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program

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