Administrative Assistant II - PCC Mancos Campus
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Administrative Assistant II - PCC Mancos Campus
Salary
$3,321.00 - $3,985.00 Monthly
Location
Montezuma County, CO
Job Type
Full Time
Job Number
GJK-000040 08/25
Department
Pueblo Community College
Opening Date
08/21/2025
Closing Date
8/29/2025 4:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Pueblo Community College, 33057 Hwy 160 Mancos, CO 81328
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Human Resources Diana Barela Diana.Barela@pueblocc.edu
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
Hiring Pay Rate
The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $3,321.00 per month, depending upon internal equity, experience, education, and training.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
GJK-000040 08/25; Medical and Behavioral Health Department
Pueblo Community College is one of the most dynamic and progressive community colleges in Colorado. We continually strive to provide modern facilities, state-of-the-art equipment, and comprehensive technical and transfer programs that prepare students to enter the job market or transfer to a four-year school. Our faculty and staff are committed to student success, offering quality classroom instruction and academic support.
CCCS recognizes the importance of a workforce that is reflective of our diverse student community which consists of 22.1% Hispanic; 6.2% Black/African American; 3.7% Asian/Pacific Islander: 0.9% American Indian/Alaskan Native; and 60.5% White. As such, we are interested in selecting the best candidate from a diverse pool.
EMAIL ADDRESS : All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from 'cccs.edu' and info@governmentjobs.com addresses. If you do not have an email address, then you will receive correspondence via US mail.
NOTE: This full-time position will typically work a t Pueblo Community College - Mancos Campus Monday through Friday, 8:00 a.m. to 5:00 p.m. with varying hours and days off, which may include evening hours, depending on the business needs of the college.
The Colorado Community College System (CCCS) and its colleges is the statewide pathway to individual achievement and economic vitality. We provide an accessible, responsive learning environment that facilitates the achievement of educational, professional and personal goals by our students and other members of our communities, and we foster an atmosphere that embraces academic excellence, diversity and innovation.
You will admire the friendly culture of our colleges and be inspired by our team environment and dedicated employees. Additionally, we offer:
Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.
Attractive health, dental, vision, life, and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans.
An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program.
Description of Job
JOB DUTIES: This position provides comprehensive administrative and clinical coordination support to the Nursing Department at Pueblo Community College Southwest Campus in Mancos. The role supports faculty, staff, and students across the ADN, LPN, Bridge, and BSN programs.
Office and Clerical Support:
Provide general office and administrative support for all SW Nursing programs.
Maintain professional relationships with students, faculty, staff, vendors, and community partners
Serve as the first point of contact for department inquiries and concerns; utilize critical thinking to resolve issues.
Understand and uphold FERPA regulations regarding student confidentiality.
Make travel arrangements for department staff.
Plan and facilitate events such as student orientations, advisory board meetings, and joint meetings with the Pueblo campus.
Coordinate department schedules including meetings, events, and orientations.
Program and Clinical Coordination Support:
Assist in coordinating program schedules for faculty, students, and clinical instructors.
Support the Clinical Coordinator in managing clinical schedules, onboarding, compliance, and communication with clinical affiliates.
Use platforms such as CastleBranch, My Clinical Exchange, or site-specific systems to maintain clinical compliance and documentation.
Student Support and Advising:
Advise pre-nursing students on prerequisite courses and nursing program admission requirements.
Register students for nursing courses and maintain accurate enrollment records.
Manage required documentation and forms for students, ensuring compliance with accreditation standards.
Records and Information Management:
Create and maintain confidential student and employee records.
Organize and update department files using electronic platforms such as Microsoft OneDrive or institutional shared drives.
Maintain inventory tracking systems for course materials and lab equipment.
Collaborate with faculty and staff on textbook lists and resource needs.
Maintain department folders, mailing lists, FLAC records, and distribution for correspondence such as acceptance letters and greeting cards.
Supervision and Personnel Oversight:
Supervise and delegate tasks to work-study students and non-student hourly employees, such as tutors.
Monitor workflow between staff, faculty, and student employees to ensure timely and accurate task completion.
Review and process timesheets and PTO for work-study and hourly employees.
Other Duties:
Assist with departmental fundraising efforts.
Support the implementation of effective office procedures and ensure departmental compliance.
Perform other duties as assigned in support of the department's mission and goals.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
G3A3XXADMINISTRATIVE ASSISTANT II (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)
MINIMUM QUALIFICATIONS:
Experience Only:
Two (2) years of general office or clerical experience, including at least six (6) months of experience serving in a work leader or supervisory capacity, which may include assigning tasks, providing guidance or training to staff, or overseeing workflow. Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position. Do not use "see resume" statements in application. Your application must be completed in detail, showing relevant experience in order to be considered. Part time experience will be prorated.
Education and Experience:
College, university, or non-correspondence business school course work from an accredited institution may substitute for the clerical experience as listed above on a year for year basis. However, there is no substitution for work leader or supervisory experience. A copy of your transcript verifying the required credits must be received by application deadline in order to be considered. Please redact age-related information on your transcript.
Conditions of Employment: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide PCC Office of Human Resources with an official disposition of the charges.
Preferred Qualifications: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: Experience involving a wide range of clerical responsibilities. Working knowledge of Banner or similar system. High level of speed and accuracy regarding data entry. Attention to detail (ability to check for typographical, grammatical and spelling errors, etc.). Ability to handle multiple tasks simultaneously while meeting targeted deadlines. Experience with problem solving processes. Understand and determine appropriate rules and regulations from various sources. Knowledge in extracting information from various reports. Prior work experience at a community college or other academic environment. Ability to deal with a diverse population with discretion and tact.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
This posting may be used to fill one or more similar positions in the future.
Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.
IMPORTANT NOTE TO APPLICANTS: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.
For information regarding Pueblo Community College Security, including crime statistics for the Pueblo, Fremont, and Southwest Colorado Community College East and West campuses and surrounding areas, please see the Pueblo Community College Campus Security website at: http://www.pueblocc.edu/StudentServices/Security/Security.htm . For a hard copy report please contact 719-549-3144.
Equal Opportunity Employer:
The Colorado Community College System does not discriminate on the basis of sex, gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, marital status, genetic information, gender identify, or sexual orientation in its activities, programs, or employment practices as required by Title VI, Title VII, 1964 Civil Rights Act; Title IX, Education Amendments of 1972; Age Discrimination in Employment Act of 1967; Section 504 of the Rehabilitation Act of 1973; Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) of 1974, Pregnancy Discrimination Act of 1978; Genetic Information Nondiscrimination Act of 2008; and the Americans with Disabilities Act (ADA) of 1990.
Americans with Disabilities Act (ADA) Accommodations:
As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dana Moss, at dana.moss@pueblocc.edu , or call 719-549-3220.
Pregnant Worker's Fairness Act:
The Pregnant Worker's Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Dana Moss, at dana.moss@pueblocc.edu , or call 719-549-3220.
Address Confidentiality Program:
If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.
The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website athttp://www.ccaurora.edu/students/student-right-know. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
Yes
No
02
Are you willing to submit to a pre-employment background check as a condition of hire?
Yes
No
03
Please describe your administrative experience as it relates to this position.
04
Please describe your customer service experience as it relates to this position.
05
Please describe your experience serving as a work leader or supervisor.
06
Please describe your experience with Banner, Microsoft Office Applications, and other software applications.
07
Please describe any professional experience you've had working in colleges, universities, or other higher education institutions.
Required Question
Employer
State of Colorado
Address
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Website
https://careers.colorado.gov/
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