Admissions Coordinator/Health Professional III- MHTL
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Admissions Coordinator/Health Professional III- MHTL
Salary
$64,728.00 - $77,688.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
IIC-06944 8/19/2025
Department
Colorado Department of Human Services
Division
OBH - CMHIFL
Opening Date
08/19/2025
Closing Date
9/2/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
3824 W Princeton Circle, Denver CO 80236
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
jerusalen.marshall@state.co.us
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open to Colorado residents only
This position is deemed 100% Remote Work.
8:00 am - 5:00 PM
This position will comply with OCFMH/Mental Health Transitional Living Homes current
working arrangements.
Please note: Work arrangements are subject to change at any time.
About the Mental Health Transitional Living Homes
The CDHS Office of Civil and Forensic Mental Health's Transitional Living Homes Program was created to increase bed capacity for persons in need of residential behavioral health treatment. House Bill (HB) 22-1303 has authorized new beds to be used for persons needing residential services at a less restrictive level of care and to reduce and eliminate the backlog of such persons in more restrictive settings. HB 22-1303 directs the Department of human services (department) and the Department of health care and Policy Financing to create, develop, or contract to add at least 125 additional beds at mental health residential treatment facilities (treatment facilities) throughout the state for adults in need of ongoing supportive services. The bill also requires that the department renovate a building at the mental health hospital at Fort Logan to create at least 16 additional civil beds for such persons. These beds serve as a step-down option from inpatient care and as a step-up when deemed medically necessary and lower-level of care settings can no longer adequately and safely provide effective care.
Description of Job
About the Position:
This position facilitates and coordinates all admissions to and from the Group Homes programs. The Health Professional III screens referrals with minimal delay, pursuant to established Group Homes Placement Criteria. This position also creates a pre-assessment of referrals, which provides demographic, historical, legal, and clinical information. This position is responsible for tracking the total number of referrals compared to available beds, pending discharges from the Group Homes, and potential barriers for admissions and discharges.
The Director of Behavioral Health Group Homes delegates and supervises all duties assigned to the Health Professional III position. Duties may include, but are not limited to the following:
Taking referrals and jointly maintaining a current bed capacity list for the Group Homes from the Mental Health Hospitals.
Providing an assessment of collateral information, regarding patients referred for services to the Group Homes.
Collecting and disseminating patient information to the Group Homes clinical team in preparation for incoming admissions.
Constantly monitoring the Group Home bed availability census, including admissions, discharges, and continued stay requests in real time.
Duties in this position include:
Program Coordination/Management of Admissions & Discharges:
Collaborate with the various stakeholders, including mental health hospitals, treatment facilities, contractors, admissions program, legal records, and transport to ensure essential information is communicated as needed for admission, discharge, or continuity of care.
Demonstrates decision-making skills as it relates to the program's admissions schedule, involving short- and long-term planning.
Coordinates with the Group Homes Division Director and Group Home programs to support in maintaining all admission and discharge schedules, including transfers to and from various programs. This requires tracking of admissions, discharges, waitlists, and case status in order to anticipate the needs for each program, problem solve, and communicate to the various stakeholders.
Communication: keeps the Director of Behavioral Health Group Homes and team informed of the admissions, discharges, and transfers by coordinating those efforts, disseminating notification emails, disseminating relevant patient information/records, maintaining an admissions schedule, tracking data, and creating data reports.
Communication/Liaison:
Available to attend stakeholder and other departmental meetings.
Responds to inquiries and problem-solves as issues arise.
Facilitate communication among team members and outside agencies, while adhering to confidentiality/HIPAA standards.
Communicates pertinent patient updates regarding treatment status and/or location of treatment to the necessary individuals and collaborates in order to problem-solve as issues arise.
Demonstrate excellent communication skills by assisting others and representing the department in a positive and professional manner.
Identifies and meets the needs of internal and external customers, gives and receives feedback in an open and responsive manner, and collaborates with other departments.
Data Collection/Analysis and Reporting Projects:
Engage in daily tracking of various factors relating to the program (e.g., admissions, discharges, barriers to treatment and discharge planning, patient length of stay, reason for discharge, etc.), extrapolate that data, and generate data reports.
Assist with reporting to OCFMH and CDHS management about the program's performance and compliance with policies and procedures.
Analyze data, identify areas for growth, and solve problems to increase program efficiency.
Referrals and Admissions Coordination:
The Health Professional III oversees the admissions and discharges to and from the Behavioral Health Group Homes programs.
Respond to everyday requests regarding admissions and discharges.
Assist with the design and development of policy and procedures related to admissions, continued stay, and discharge to ensure the efficiency of department processes.
Works to ensure the rules of confidentiality are observed and followed.
Assists the Director in developing reporting mechanisms that show current referrals, admissions, and discharges in real time.
Ensures forms associated with admissions and discharges are updated and accessible, and serves as a role model and preceptor for other staff within the team.
Purchasing, Timekeeping, Travel, and Training:
Verifies that forms and tracking systems used by the department are in compliance with required standards, statutes, and regulations. As departmental needs change, they update the aforementioned forms and tracking systems to ensure accuracy and efficiency.
Schedule and attend annual mandatory in-service training, pursue continuing education skills, complete job-related competencies, maintain knowledge of the department, contractors, and competency-related statutes and relevant research.
Provides training to the department in areas of expertise as needed.
Other Duties as Assigned:
Other duties as assigned
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:
Experience Only:
Six (6) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education ( Psychology, social work, criminal justice, counseling, or any other related behavioral health degree), and/or relevant experience in an occupation related to the work assigned equal to six (6) years.
Preferred Qualifications:
Previous state employee
Experience: Hospital, residential, group home, outpatient settings
Bachelor's degree in a related field and/or 1-2 years of experience in a residential or outpatient-based care setting - admissions, intake coordination, case management, or related behavioral health role.
Familiarity with mental health diagnoses and various care systems within Colorado. Excellent verbal and written communication skills. Ability to manage sensitive information with discretion and uphold client confidentiality
Preferred experience with managing program schedules (i.e., admissions/discharges); data extrapolation, MS Office, and Google Suite applications.
Conditions of employment:
CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services), Trails check (direct contact with children), CAPS (direct contact with adults - Mental Health Institutes, Regional Centers, Veterans Community Living Centers)
Current/Valid and unrestricted US Driver's License
Travel: Occasional in-state travel between offices, mental health institutes, and treatment facilities.
Due to the juvenile population served at the MHH facilities, incumbents of this position must be at least 21 years of age.
May need to travel to other state locations, transport patients to community appointments
Travel -This position may require travel to the various state-run MHTL Homes and to in-person meetings and/or team building activities.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must:
Disclose that information on the application.
Provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position.
Provide the employee number from the applicant's prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contact jazzma.gamboa@state.co.us
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program (https://coloradostateofhealth.com/)
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~ (https://cdhs.colorado.gov/information-for-job-applicants#eoe)
Toll Free Applicant Technical Support
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
02
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
03
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.
Yes
No
04
(Multiple Choice) The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
This information is available to me and I have read this information.
I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
05
Describe your experience working with clients who are transitioning between levels of care in a behavioral health setting.
06
How do you approach prioritizing multiple referrals or admission requests with overlapping timelines?
07
This role requires communication with a wide range of stakeholders, including clients, families, referral sources, and clinical teams. Describe how you would tailor your communication style to different audiences, especially in sensitive or high-stress situations.
08
Admissions often involve reviewing complex client histories, including behavioral challenges, trauma, and legal involvement. Describe how you would assess appropriateness for placement while maintaining a trauma-informed approach.
09
Why are you interested in working in a transitional living environment, and what strengths to you bring that align with our program's mission to inspire hope and optimism within others?
Required Question
Employer
State of Colorado
Address
See the full announcement by clicking
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Website
https://careers.colorado.gov/
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