ADMINISTRATIVE ASSISTANT III
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ADMINISTRATIVE ASSISTANT III
Salary
$25.00 - $27.00 Hourly
Location
Denver Metro, CO
Job Type
Full Time
Job Number
00735-AdmnAsstIII-SL-0825
Department
Department of Education
Division
Student Learning
Opening Date
08/27/2025
Closing Date
9/7/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Downtown/Denver Metro/Eligible for a hybrid (office/remote) work environment.***
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Recruitment@cde.state.co.us
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is only open to current Residents of Colorado.
Incumbent will be required to complete work for CDE within Colorado.
Please Note - As of August 27, 2025, a hiring freeze is in effect for the Colorado Executive Branch. State agencies will be allowed to finalize the hiring process only if a position has been posted by August 27, 2025.
Although the hiring freeze does not apply to the Colorado Department of Education, our agency is committed to acting in accordance with the objectives of the hiring freeze and only hiring positions that have been vetted and determined to be an essential need.
Colorado Department of Education - What We Do
The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.
As the administrative arm of the State Board of Education (https://www.cde.state.co.us/cdeboard) , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.
CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.
CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.
Why Work For CDE
The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!
The following is a summary of the benefits we offer:
Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.
Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.
Employer paid short-term disability and life insurance
Up to 160 hours of Paid Family Medical Leave (PFML)
11 paid holidays per year
Competitive vacation and sick leave accruals
Retirement through the Public Employees Retirement Association (PERA)www.copera.org
Employer paid RTD Eco Pass (certain restrictions may apply)
Paid professional development opportunities
A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While most salary offers are made within the posted range, occasionally an offer is made below or above the posted range based upon this salary analysis.
Description of Job
Work Environment:
This position is Full-time, is Hybrid (Remote/Home Office w/requirement to report to Work location per business needs), Remote (Assigned service area and No assigned office space), Onsite (Required to report to the Office/Work Site to complete work duties).
Office hours are typically Mon-Fri, 8 am-5 pm
Extended hours during the evening or the weekend may be required by business needs
1 time / month Travel required within Denver Metro/Downtown for Meetings/Training
A Remote (Home) office is required
Required to report to the work locationper business needs
Essential Functions (ADAAA
LIGHT/Office environment:
Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time
May be required to lift and move up to 10 lbs of force frequently or 20 lbs occasionally
Required lifting, bending, stooping, pushing, walking, etc.
Light work usually requires walking or standing to a significant degree
DL Not Required: Required to independently obtain and determine means to complete travel requirements.
Position Summary:
Are you interested in working with a collaborative team of data-minded professionals who work with the special education SPP/APR Indicator data in support of Colorado's students with disabilities? ESSU's Data Team is a small team of highly motivated independent workers. The successful candidate takes the initiative and is self-directed in their learning and work, but also eager to collaborate and share ideas. The Program Support Assistant (Administrative Assistant III) supports the daily operations for the ESSU state monitoring process through the Data team. This position also supports the work of tracking state complaints and remedies through the RDA and DR teams. Duties include creating, updating, and managing online databases and tracking systems using Smart Sheets and Google docs/forms, and working in our ESSU Data Management System (DMS). This position supports the Data team by creating individualized letters to AUs/Districts by merging large data sets with Word or PDF documents used for general supervision and monitoring notifications, helps with data report validation and assists with entry level data analysis projects. This position includes providing assistance with budget management for the Data team. The work also includes processing invoices, making payments and managing a CDE P-Card for the 4 teams within GSM. The final salary is anticipated to fall within the posted salary range, however could be higher or lower depending on the knowledge, skills, abilities, and other qualifications of the preferred candidate while considering internal equity.
Major Duties and Responsibilities:
A.
Duty: Provide administrative support for day-to-day office operations and specific to technical assistance activities for the Office of Special Education's General Supervision and Monitoring Team (GSM)
60%
%
This duty entails having strong communication, technical skills, organizational skills, and the ability to multi-task across multiple and complex programs to include:
Support Supervisor, Data and Monitoring Liaison and program leads on developing and maintaining project plans utilizing cloud-based project management software (Smartsheet).
Effectively report project plan status for all initiatives to communicate high level project summaries ensuring a high level of transparency to all projects and programs in the Unit.
Using the cloud-based project management software, review overall project plans to ensure tasks, timelines and deliverables are being met.
Support GSM team in compiling general program correspondence, including, but not limited to: memos, compliance/noncompliance letters, CoAlt 1% cap justification letters, that may require merging of data from large data sets. This includes creating individualized letters to AUs/Districts by merging large data sets with Word or PDF documents used for general supervision and monitoring notifications.
Conduct accessibility checks for all documents posted to our webpages to ensure compliance with standards.
Provide project support to the RDA and DR teams within the Exceptional Student Services Unit.
Coordinate and assist with AU visits, meetings, presentations and general guidance for the field and internal staff.
Cross train with other GSM program support staff to enable a seamless transition during vacations or extended illness.
Coordinate meetings for the Data team and take minutes.
Provide necessary direction and continued communication with Statements of Work (SOWs) contractors regarding compliance with invoices and working on event details for conferences.
Create/manage Smartsheet notifications for the GSM teams for upcoming deadlines and tasks.
Create reports within Smartsheet to inform teams of changes, priorities and completion of tasks.
Facilitate and organize Smartsheet for the Request for Proposals
Support Data Team projects with data validation and entry level data analysis projects as needed
Assist with special projects as needed
Other duties as assigned by Supervisor, Data and Monitoring Liaison
B.
Duty: Supports internal and external communication for ESSU/Office of SPED/GSM team
30%
Brief Duty Description:
Supports external communication efforts by:
responding to or routing incoming email and phone requests from educational agencies and school districts
maintaining listservs and email lists of educational agency and school district contacts
submitting content for CDE's The Scoop
provides content to the ESSU web content coordinator for the Office of Special Education
assisting in front desk reception coverage
Supports internal communication efforts by
compiling and distributing meeting notes
participating in department Administrative Support Network meetings and projects
Manages and responds to all correspondence via phone and email inbox utilizing Microsoft Office products
Maintains all GSM policy/procedure Smartsheet (cloud-based project management software) dashboards to communicate accurate and timely information to appropriate program lead consultants and Supervisor, Data and Monitoring Liaison
Develops and creates training materials as well as deliver formal and informal trainings to instruct team members on policies and procedures to ensure consistency throughout the Unit.
Assist with orientation and onboarding of new employees
Manage and maintain internal tracking of leave requests
Manage and maintain all technology and physical assets issued by the Data team
Manage and maintain office work supply inventory
Manage and process all memberships, subscriptions and licenses used by the GSM
As needed and in coordination with other GSM Team members, support team with in-state and out of state-travel
Other duties as assigned
C.
Duty: General accounting, budget and purchasing support
10 %
Brief Duty Description: This duty includes having an utmost eye for detail and accuracy with the ability to understand multiple complex budgets. In coordination with the Supervisor, Data and General Supervision, accountable for financial management, including but not limited to, managing and monitoring budgets and expenditures throughout the fiscal year to ensure high level of fiscal control and accountability for program/project budgets.
Implements and maintains efficient systems to ensure all records and supporting documentation for accounting, procurement and grants are in accordance with local, state and federal laws and in compliance with state and federal reporting requirements
Maintains all internal financial record keeping systems
Manage and maintain budget project dashboards to convey relevant and timely information to Supervisor, Data and Monitoring Liaison
Assists appropriate GSM Supervisor on all aspects of contract management, including processing vendor payments for approval
Manage and process all reimbursements for the GSM team which includes reviewing for accuracy and processing for appropriate approval
Manages and processes budget requests approvals for GSM to ensure proper funding and availability
Allocates P-card purchases to ensure correct budget allocations
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Requirements:
Experience Only:
Three (3) years of relevant experience as an administrative assistant or Office Manager
QUALIFICATIONS AND CONDITIONS:
Intermediate level Excel knowledge
Experience with invoicing
Experience with Data Entry
Experience with both large and small team support
Smartsheet experience
Document Accessibility experience
Experience with Mail Merge
Qualifications for Success:
Strong written and verbal communication skills.
Strong attention to detail (proofing work, spelling, grammar, formatting, etc.).
Demonstrated ability to effectively balance quality of work and productivity expectations
Demonstrated ability to effectively collaborate with internal and external customers (e.g. school districts, other CDE units)
Demonstrated ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines
Demonstrated ability to take initiative and exhibit a proactive approach to work
Demonstrated ability to identify problems and recommend solutions prior to the standard being jeopardized
Demonstrated ability to work independently, as well as, on a team
Demonstrated ability to use Microsoft Office, mail merge and excel
Ability and willingness to travel
Preferred Qualifications (Preferred/Not Required):
Working experience with k-12 education
Conditions of Employment (Required):
Mu st be willing and able to submit to the pre-screening process and pass a background check.
Ability and willingness to independently determine, obtain means, and complete required travel
Work extended schedule per business needs
Report to work location per business needs
Supplemental Information
Complete Applications must include :
Completed Online Application: Required - Submitted through our ATS (https://www.governmentjobs.com/careers/Colorado) .
Resume: Required
Failure to submit a complete applicationas defined above by the announcement close will result in your application being removed from consideration.
** Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: https://spb.colorado.gov/. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries tohr@cde.state.co.us.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Resumes and cover letters must be uploaded as an attachment to your online application.Resumes, Cover Letters, or other required Supplemental Documentation will not be accepted after the closing date and time of the announcement. Have you uploaded and attached your resume, cover letter, and other required documentation to this application?
Yes
No
02
Please indicate your understanding that failure to submit all items listed under "Complete Applications" at the time of application may remove your application from consideration.If have not uploaded the required items, you can go back now and upload those documents before submission of this application.
Yes
No
03
In an effort to encourage equity and diversity and meet legal requirements in hiring, items with personally identifiable information will not be released to Hiring Managers until the interview stage. Application work history must demonstrate that you meet minimum qualifications and detail any experience relevant to the position. Please indicate your understanding of this requirement.
04
The Colorado Constitution requires that applicants for State of Colorado Classified positions be Colorado residents at the time the application is submitted. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
05
If you are a current or previous State of Colorado employee (including public Institutions of higher education), please provide your Employee Identification Number (EID) in order to verify your current or previous employment. If you indicated that you are a current State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known): Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not applicable, please state "N/A".
06
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A".
07
If you are a veteran eligible for Veteran Preference Points, a copy of your DD-214 is required to be submitted as an attachment to your online application.If you have not attached a copy of your DD214 to your application, you may go back and do so now.Have you attached a copy of your DD-214 to this application?
N/A - I am not a veteran.
Yes - I attached a copy of my DD-214 to this application.
No - I am a veteran, but I do not qualify for veterans' preference.
08
This position iseligible for a Hybrid flex work place; the incumbent isrequired to maintain a home office within Colorado and report to the office as neededto complete the job duties of this position. Please indicate your understanding and acceptance of this requirement.
09
The salary range listed is the department's good faith range expected to be offered. Are you willing to accept an offer in the range listed in this announcement?
Yes.
Maybe. I believe my knowledge and skills encompass all of the minimum qualifications, the preferred qualifications, and special requirements of the position. I have detailed this in the work experience section of the application.
10
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt upload (attach) it.
Yes
No
Required Question
Employer
State of Colorado
Address
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Website
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