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Administrative Assistant

Jet Aviation • West Palm Beach, FL • 3d ago

Location:

West Palm Beach, FL, US, 33406

Flexible Work Arrangement: Onsite

Job Category: Customer Standards & Services

Career Level: Graduate / Entry Level

Requisition Id: 4481

Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to over 4,500 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Government Services, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customers' journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.

Position Summary

The Administrative Assistant position is responsible for supporting by ensuring the day-to-day administrative functions are organized, run, and/or distributed in an efficient, timely manner. The Administrative Assistant will simultaneously support the overall department staff in servicing the organization's internal customers, employees, and vendors.

The posted hourly ranges will default to that of your regional location and will not include any premiums. The baseline range will be as follows: $17.00-$20.00 per hour.

This is an onsite position based in West Palm Beach, with a schedule of Monday through Friday, 9:00 AM to 5:00 PM

Minimum Requirements

Must have a high school diploma; general education degree (GED), or higher education

At least one year work experience and/or formal training

Valid Driver License

Ability to read and communicate in English

Must obtain an Airport ID Badge within 30 days of employment

Working knowledge of word processing tolls and other software packages including, but not imited to Microsoft Office systems, especially Excel and Power Point.

Main Responsibilities

With the GM, coordinate the preparation of tenant leases and renewals.

Inputting and managing data within Salesforce.

Manages all base & tenant communications and building tenant relations.

Performs administrative functions and duties for Facilities, FBO and Line Service departments and provides supports in Customer Service as needed.

Responsible for assisting with any scanning, filing, and archiving of documentation.

Takes care of customers/vendors in person or via telephone or email and establishes a business relationship that will make them feel welcome.

Handles incoming communication via telephone and email.

Creates and maintains departmental files to keep all relevant department documents organized.

Coordinate and organize company meetings

Upload invoices for payments

Other duties may be assigned as needed

Represent Jet Aviation as one company internally and externally with industry groups,

Desired Characteristics

Equivalent combination of education and experience may be substituted for formal training and experience requirement

Results driven - able to execute with high personal accountability

Ability to have strong attention to detail and strong organizational skills

Ability to handle the job responsibilities with integrity, discretion, and sensitivity

Customer focused - externally focused - strong market perspective

High business and financial acumen

Ability to lead and work with others to achieve desires outcomes

Has a pleasant, friendly, and helpful manner to deliver the best experience to customers and colleagues

Quality driven with a passion for excellence to represent Jet Aviation as a Brand Ambassador Demonstration and commitment to Jet Aviation values (Trust, Honesty, Alignment, Transparency)

At Jet Aviation eligible employees can enjoy a comprehensive package that fuels your passions both inside and outside of work. Your health and well-being matter to us. That's why we offer a competitive benefit package that includes health, dental & vision insurance, matching 401(k), health savings and flexible spending accounts, short-term and long-term disability, life insurance, employee assistance programs, health and wellness awards, generous paid time off, tuition reimbursement, employee discounts and more.

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

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