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Accounts Payable & Receivable Specialist

Robert Half • Foster City, CA • 6h ago

Description

Job Title: AP/AR Temp Role

Location: Remote (must work Pacifica Standard Time)

Hours: Approximately 20-25 hours per week

Start Date: ASAP

Engagement Type: Ongoing Contract ~ 6 months

About the Role

Our Bay Area, CA based client is seeking a detail-oriented Accounts Payable/Accounts Receivable (AP/AR) Specialist to support our finance team with routine transactional work.

The ideal candidate will have strong communication skills, a keen eye for detail, and experience working with accounting systems-particularly NetSuite and Stampli.

Accounts Payable (AP) Responsibilities

Invoice Processing

Receive, review, and verify invoices and purchase orders

Ensure accurate coding of expenses to the appropriate accounts

Payment Processing

Schedule and process payments (ACH, wire, checks, etc.)

Ensure timely payments and adherence to vendor terms

Vendor Management

Maintain and update vendor records

Communicate with vendors regarding discrepancies, payment status, and resolution of issues

Expense Reconciliation

Reconcile AP ledger and subledger accounts

Monitor for duplicate payments or fraudulent activity

Month-End Close Support

Assist with accruals, prepare AP reports, and ensure all invoices are posted within the correct period

Accounts Receivable (AR) Responsibilities

Customer Invoicing

Generate and send invoices to clients/customers in a timely manner

Ensure accuracy in billing and application of sales tax if applicable

Cash Application

Record and apply incoming payments (via bank, wire, credit card, etc.) to customer accounts

Handle unapplied payments and resolve discrepancies

Collections and Follow-Up

Monitor accounts for overdue payments

Send reminders, follow up on outstanding balances, and escalate as needed

Customer Account Reconciliation

Investigate and resolve billing issues or disputes

Maintain accurate customer ledger balances

Reporting and Documentation

Generate aging reports and assist with cash flow forecasting

Support audit requests and maintain proper documentation for compliance

Requirements

What We're Looking For

Proven experience in AP/AR or general accounting

Experience with NetSuite (required), Stampli and Slack (a plus)

Strong verbal and written communication skills in English

Strong Excel skills (e.g., VLOOKUPs, pivot tables)

High attention to detail and accuracy

Ability to work independently and manage time effectively

Availability to work 20-25 hours per week, work pacific standard time business hours

Must pass background check

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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