Sr. Administrative Assistant

J&J Family of Companies • Horsham, PA • 5h ago

At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal.?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.?Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

Johnson & Johnson is recruiting for a Sr. Administrative Assistant to join our Immunology team located in Horsham, PA.

Per our J&J Flex Policy, the expectation for this position is to work in the Horsham, PA office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

The Senior Assistant will be responsible for providing administrative support to the functions within the Immunology Autoantibody Sales organization and supporting business support projects.

Responsibilities:

Manage a highly complex business calendar and travel arrangements with a keen sense of prioritization and time management to ensure maximum effectiveness of time use

Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities - Collect and consolidate management data/reports for the business, in order to track performance against goals and corporate strategy.

Organize confidential files, manage relevant data, and maintain accurate records.

Coordinate all travel arrangements as needed and process expense reports on time.

Plan and coordinate global department meetings, celebrations, and outside meetings.

Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.

Balance the necessity of managing the calendar tightly while establishing a friendly, accessible to-all atmosphere with peers, within the organization, and outside of it as well.

Exercise independent discretion and judgment to solve complex problems regarding project, department or division-related work.

Coordinates activities related to hiring and onboarding of staff

Coordinates contracts, agreements and purchase orders

Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.

Qualifications:

A minimum of an Associate degree is required.

A minimum of 5 years of administrative experience is required.

Experience providing administrative support to managers with global responsibility is preferred

Experience leading business support projects is required.

General systems proficiency and systems learning agility is required

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.

Experience managing multiple complex calendars via Outlook is required.

Experience scheduling meetings and coordinating off-site meetings required.

Experience coordinating domestic and international travel is required.

Experience handling sensitive and confidential information and documents is required.

Experience with Ariba, Aravo or a related accounts payable system is preferred

Experience with Concur or a related travel and expense reporting system is preferred

Experience with SharePoint, Zoom, Teams, Finance systems (e.g. Beacon, One Supply, etc.), Human Resource systems (e.g. OurSource, Workday, etc.) preferred.

Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.

Must have excellent verbal and written communication and interpersonal skills.

Must have a strong sense of urgency, while maintaining a high degree of professionalism.

Must have strong organizational skills along with excellent judgment and reasoning abilities.

Must be a strong team player with the ability to coordinate with other administrative staff.

The ability to work and partner with all levels from Senior Management through the organization is required.

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