Administrative Assistant III - PT Internal Audit
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Administrative Assistant III - PT Internal Audit
Salary
$2,119.00 Monthly
Location
Arapahoe County, CO
Job Type
Part Time
Job Number
GJA-000595 08/25
Department
Colorado Community College System
Opening Date
08/18/2025
Closing Date
8/26/2025 4:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Colorado Community College System, 9101 E Lowry Blvd., Denver, CO 80230
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Patricia Muniz, patricia.muniz@cccs.edu, (303) 595-1630
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
GJA-000595 08/25; Internal Audit
The Colorado Community College System (CCCS) is the statewide pathway to individual achievement and economic vitality. We provide an accessible, responsive learning environment that facilitates the achievement of educational, professional and personal goals by our students and other members of our communities, and we foster an atmosphere that embraces academic excellence, diversity and innovation.
You will admire the friendly culture of our system office and be inspired by our team environment and dedicated employees. Additionally, we offer:
Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.
Attractive health, dental, vision, life, and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans.
An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program.
Note: This part-time position will work 20 hours per week. Flexibility may be required to meet the needs of the department. Alternative Work Arrangements, hybrid-remote work may be available. All work must be completed in the state of Colorado.
EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from info@governmentjobs.com and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail.
Description of Job
This part-time position is located in Internal Audit at Colorado Community College System. Position will manage the Internal Audit office, provide support to the Director of Internal Audit and the Managers, as well as perform support activities for the Internal Audit team such as such as preparing correspondence, proof-reading documents, scheduling meetings and electronic filing.
Position will provide excellent customer service skills while interacting with senior leadership, including college presidents, system and college vice presidents, district superintendents and board members and must communicate professionally and in a manner appropriate to the audience. Position will provide a h igh level of attention to detail (ability to check for typographical, grammatical and spelling errors, etc.).
Schedules meetings, including audit committee meetings with SBCCOE board members to include reserving rooms, contacting attendees, scheduling approved caterer, managing calendars, printing preparatory information in advance of meetings. Reviews Director's calendar utilizing Microsoft Outlook and prints documentation for meetings in advance to allow time for Director to prepare for upcoming commitments. Maintains confidentiality of all activities and information within Internal Audit.
Develops and manages a database of audit findings, creates and maintains electronic filing system, schedules and coordinates team travel, maintains logs of audits performed, monitors and maintains department budget, creates monthly budget-to-actual reports on operating expenses, tracks and reports statistics regarding audits, and archives audit documents. Purchases and maintains office supplies using a P-card, answers a multi-line phone system, greets customers, provides general information, makes copies, sorts and distributes mail, etc. Ensures audit documents are archived properly following records management guidelines. Position will need to be self-directed and think independently in order to prioritize and manage tasks successfully. Proof-reads audit reports to ensure reports are understandable, grammatically correct, free of misspellings and typographical errors and formatted correctly. Creates correspondence, documents, spreadsheets, presentations and forms using a variety of computer software to include Microsoft 365 (Word, Excel, Outlook, PowerPoint and Visio), maintains calendars and appointments, schedules meetings and inputs information into Banner. Utilizes CCH Fx Engagement Audit software.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
G3A4XXADMINISTRATIVE ASSISTANT III (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)
MINIMUM QUALIFICATIONS:
Experience Only:
Three (3) years of clerical experience as the primary function which must include experience working with and directly supporting executive-level professionals in a large organization. Position will proof read numerous documents. Successful candidate must have extensive computer knowledge and correct knowledge and use of the English language to include spelling and punctuation. Daily interaction with internal and external customers requires this position to possess excellent customer service skills. Experience and ability to work in a fast paced customer service environment, and ability to handle multiple tasks simultaneously while meeting targeted deadlines is a must to be successful in this position. Do not use "SEE RESUME" statements on application ; your application must be completed in detail and clearly document your relevant work experience. (Part time experience will be pro-rated).
OR
Education and Experience:
College, university or non-correspondence business school course work from an accredited institution in Business or similar field may substitute for the higher level clerical experience on a year for year basis but will not substitute for the specific experience listed above. You must submit a copy of your transcripts with application.
Preferred Requirements: E xperience involving a wide range of higher level clerical responsibilities. Advanced knowledge of Microsoft Office 365 individual applications. Working knowledge of Banner or similar system. High level of speed and accuracy regarding data entry. Excellent written communication skills. Excellent organizational skills. Experience with problem solving processes. Understand and determine appropriate rules and regulations from various sources. Knowledge in extracting information from various reports. Ability to deal with a diverse population with discretion and tact.
Conditions of Employment: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide CCCS Office of Human Resources with an official disposition of the charges.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
This posting may be used to fill one or more similar positions in the future.
Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.
CCCS recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.
Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.
Equal Opportunity Employer: The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.
Americans with Disabilities Act (ADA) Accommodations: Colorado Community College System is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Laura DuClos, laura.duclos@cccs.edu, 720-858-2449.
Pregnant Worker's Fairness Act: The Pregnant Worker's Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Laura DuClos, laura.duclos@cccs.edu , 720-858-2449.
Address Confidentiality Program: If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.
For information regarding Colorado Community College System Security, including crime statistics for the Lowry campus and surrounding area, please see the Lowry Campus Security website at: http://www.cccs.edu/Security/crimestats.html. For a hard copy report please contact 303-595-1638.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO: Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
Yes
No
02
Are you willing to submit to a pre-employment background check as a condition of hire?
Yes
No
03
Please describe your administrative and clerical experience as it relates to this position. Include details about the @type of support you have provided, the level of professionals you have supported (including any experience working directly with executive-level staff in a large organization), and the @types of tasks or projects you handled.
04
Please describe your experience with Banner, Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe, Visio, and other relevant software. Include the tasks you performed and your proficiency with each.
05
Please describe any experience you have managing or assisting with a department budget. You may include tasks such as tracking expenses, preparing budget reports, making purchases, or monitoring spending to stay within budget limits.
Required Question
Employer
State of Colorado
Address
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Website
https://careers.colorado.gov/
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