Administrative Assistant - Jail Services Bureau
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Administrative Assistant - Jail Services Bureau
Salary
$22.00 - $24.00 Hourly
Location
Boise, ID
Job Type
Full-Time with Benefits
Job Number
02687
Department
Sheriff
Division
JSB- Jail Services
Opening Date
08/18/2025
Closing Date
9/6/2025 11:59 PM Mountain
Description
Benefits
Questions
General Summary
Do you meet our minimum hiring standards?
Check here (https://adacounty.id.gov/sheriff/careers/hiring-standards-disqualifiers/) before applying.
Works under general supervision to provide technical and responsible administrative assistance for the Jail Services Bureau management team; the incumbent possesses a high level of professionalism and confidentiality.
BENEFITS
Low cost medical, dental, and vision insurances
Idaho PERSI retirement plan
Deferred Compensation plan 457(b) with a County match of up to 3%
Flexible Spending Accounts - Health and Dependent Care
Post-Employment Health Plan - 50% of unused sick leave above 240 hours
Employee Assistance Program (EAP)
No cost basic life, accidental death, and short-term disability insurances
Eleven (11) paid holidays annually
Paid vacation leave, sick leave, and parental leave
No cost gym access at three (3) County owned gym facilities
Wellness Program
Optional 401(k) and/or Roth IRA
Visit adacounty.id.gov/Human-Resources/Employee-Benefits to view details regarding our full benefits package.
Essential Functions
Coordinates administrative support work with Jail Services management team and works on their behalf;
Schedules meetings and conference rooms, updates calendars, and creates meeting agendas;
Composes and edits letters, e-mails, and other correspondence;
Gathers and disseminates information about jail services, programs and procedures;
Generates reports and audit documents for jail management review;
Update and maintain the Jail Staffing board and staff mailboxes
Conducts research and performs searches on computer databases;
Provides direct support and assistance to the Prison Rape Elimination Act (PREA) Coordinator to ensure compliance with federal law;
Updates and maintains bureau intranet web pages;
Creates and maintains files according to agency records retention schedule;
Coordinates, prioritizes, and ensures timely completion of multiple projects;
Provides support in the maintenance of office equipment and business systems;
Assists in trouble shooting inmate phone and visiting system and works with vendor to resolve issues;
Prepares for and schedules jail inspections;
Coordinates access into the Jail facility for inspections and jail tours;
Collaborates with agency legal department to ensure jail bureau policies and procedures are being communicated;
Provide high level customer services to public and agency employees.
Assign and manage staff locker assignments in the JSB locker rooms.
ADDITIONAL FUNCTIONS
Assists the Captain and Lieutenants with special projects;
Performs related duties as required.
Job Requirements
Must possess a high school diploma or equivalent;
College course work in law enforcement administration, criminal justice or related discipline preferred;
One year of previous clerical experience required;
Skill in delivering customer service;
Skill in coordinating projects;
Knowledge of office terminology, practices, procedures and equipment;
Knowledge of English grammar, spelling, punctuation and formatting;
Knowledge of personal computers and word processing, spreadsheet and graphics applications;
Ability to establish and maintain records systems;
Ability to learn specialized computer applications;
Ability to handle complaints and problems courteously;
Ability to review documents for accuracy, completeness, and compliance;
Ability to compile data and information for reports and compose letters and memoranda;
Ability to communicate effectively verbally and in writing;
Ability to maintain confidentiality;
Ability to follow written and verbal instructions;
Ability to work independently and as part of a team to accomplish goals;
Ability to work under own initiative and utilize independent judgement;
Ability to maintain effective relationships with department staff, other agencies and the public.
Ability to @type documents and correspondence with a high degree of accuracy.
OTHER REQUIREMENTS
Must appear before an oral board and complete a polygraph and background check prior to hire;
This position has been designated safety sensitive and therefore the incumbent is subject to random drug testing.
Work Environment & Physical Demands
Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
Requires sitting at a desk for long periods of time, up to 8 hours, and ability to lift up to 20 lbs.;
Much of the work is performed in and around the jail facility and involves an element of personal danger;
Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.
DISCLAIMER:
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.
Ada County recognizes that employees are our most valuable asset. We are proud to offer a comprehensive benefits package to benefit-eligible employees designed to support the health, wellness and long-term financial stability of our employees and their families.
Healthcare:
Low-cost medical, dental, vision premiums and deductibles
Post-employment health savings account
Retirement and Investments Plans:
PERSI retirement benefits
457(b) post or pre-tax investments options with up to 3% employer match
401(k)
Wellbeing Program:
Employee Assistance Program for short-term counseling on work, family, finances, and personal concerns.
Free ACHD Commuter ride vanpool program
Free bus pass
Paid-leave:
11 paid holidays per year
8 weeks paid Parental Leave
Approximately 96 hours of vacation accrual for full-time employee
Approximately 96 hours of sick accrual for full-time employee
5 days paid bereavement leave
Life & Short-Term Disability Insurance
Basic Life Insurance employer paid if benefit eligible
Short Term Disability employer paid if benefit eligible
Optional Benefits:
Pre-tax Flexible Spending Account and Dependent Care Account
NCPERS Decreasing Term Life Insurance
Supplemental Employee, Spouse, Child Life Insurance
Supplemental Long-Term Disability Insurance
AFLAC
Visit us at adacounty.id.gov/Human-Resources/Employee-Benefits to view details regarding our benefits package, including: paid leave, healthcare benefits, retirement benefits, and more!
01
Are you willing to work the hours required for this particular position? This may include nights, weekends, holidays or other shifts as assigned. (See online posting for more specific shift information pertaining to this position).
Yes
No
02
I have reviewed the pay rate or range for this position and the posted wage is acceptable to me.
Yes
No
03
Please describe your computer skills related to an office environment. This includes what programs you have used (specifically Outlook, Word, Excel, PowerPoint, and any others) and your level of experience with them.
04
How many years of customer service, reception or clerical experience do you have?
05
Do you have previous experience as an administrative or executive assistant, or in office management? If so, how many years of experience do you have, and what specific skills or areas of expertise can you bring to the role?
06
Describe your administrative support experience. Please include phone systems used, work volume at offices supported, number of staff supported, and filing and organizational processes or systems used.
07
This position requires that you will enter and exit the secure portion of the jail, on occasion, and have contact with inmates. Do you have any concerns about this environment? If so, please explain.
08
The nature of the Law Enforcement working environment means that you may hear or be involved in discussions concerning the behavior of the inmates or criminal investigations that contain details and language that may be shocking, repulsive, or disturbing to the general public. It is our practice to avoid the unnecessary use of crude language, however, it is unavoidable at times when dealing with the facts of what was said by those accused of criminal activity. How do you feel about being exposed to this and how will you cope if it bothers you?
09
I have read the ACSO Hiring Standards/Disqualifiers and meet all of those standards.
Required Question
Employer
Ada County
Department
Sheriff
Address
7200 Barrister Dr. Boise, Idaho, 83704
Website
www.adacounty.id.gov/sheriff
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