Administrative Assistant (Part-Time), International Policy Center

University of Michigan • Ann Arbor, MI • 1d ago

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How to Apply

A cover letter and resume are required for consideration for this position. The cover letter should be included in the same document as your resume and should specifically address your interest in this position and highlight related skills and experience.

The Ford School is committed to providing a positive and inclusive work environment. This includes providing employees with flexible work opportunities. This position will generally be expected to work in the office 4 days per week during the academic year, with opportunities for seasonal flexibilty after an introductory training period.

Job Summary

The Gerald R. Ford School of Public Policy is looking for someone to provide administrative, study abroad, and event planning/outreach support for the International Policy Center (IPC), a Ford School hub for international policy research and experiential learning. You will report to IPC's Assistant Director.

The Ford School is one of the nation's foremost policy schools, housed at one of the world's great public universities. We are a community dedicated to the public good. We inspire and prepare leaders grounded in service, conduct transformational research, and collaborate on evidence-based policymaking to take on our communities' and our world's most pressing challenges. To learn more about the Ford School, readAbout Us. (https://fordschool.umich.edu/about)

This is a part-time (32.5 hours per week) position. The schedule is 6.5 hours per day Monday-Friday, with occasional early evenings and/or weekends to cover events and conferences and the possibility to request a flexible work arrangement after an initial onboarding period. The administrative assistant may request unpaid summer leave for up to six weeks between mid-June and early August.

Responsibilities*

Administrative Support:

Provide administrative support for IPC's operations. Answer calls and email inquiries, handle mail, photocopying, ordering and monitoring supplies and expenditures; process transactions, including travel and hosting expense reports and credit card reconciliations; track documents and calendars; manage spreadsheets and databases, and maintain and archive files.

Study Abroad Support:

Serve as travel administrator for Ford School study abroad courses (e.g. coordinate group travel arrangements).

Utilize University of Michigan electronic file management systems, including the M-Compass study abroad portal, to collect relevant student information prior to international travel.

Liase with U.S. and overseas vendors in the negotiation, payment, and reconciliation of study abroad course-related costs.

Events Coordination/Outreach Support

Plan and manage IPC's major events and conferences. Track budgets and prepare conference materials, locate and reserve meeting space, negotiate and confirm vendors, coordinate with facilites and IT staff, process reimbursements, etc.

Provide hands-on event support and overall coordination of event logistics, including invitations, RSVPs and registrations, room reservations, travel and lodging arrangements, agendas, meeting materials and packets, promotional materials, meals and refreshments, audio/visual solution coordination, and expense reimbursements.

Contribute writing/editing to IPC outreach materials, including newsletters and web pages.

Required Qualifications*

An associate's degree or an equivalent combination of education and experience.

2+ years of relevant administrative, travel planning and event management experience.

Excellent organizational and intercultural communication skills, including the ability to work with both U.S. and international partners.

Demonstrated attention to detail and the ability to manage multiple tasks under minimal supervision.

Proficiency with electronic file management systems, such as Google Drive, Dropbox, and/or M-Compass.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

Generous time off

A retirement plan that provides two-for-one matching contributions with immediate vesting

Many choices for comprehensive health insurance

Life insurance

Long-term disability coverage

Flexible spending accounts for healthcare and dependent care expenses

Paid parental leave

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

267617

Working Title

Administrative Assistant (Part-Time), International Policy Center

Job Title

Administrative Assistant Inter

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Part-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

School Pub Policy

Department

G. Ford Sc Pub Pol

Posting Begin/End Date

8/18/2025 - 9/07/2025

Salary

$44,000.00 - $48,000.00

Career Interest

Administration

Apply Now

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